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File #: 16-0072   
Type: Report to Council Status: Passed
Meeting Body: City Council
On agenda: 10/25/2016
Title: Civic Center Modernization Project: Planning for NOVA Workforce Services and Approval of a Draft Scope of Work for Master Planning Services
Attachments: 1. Advantages and Disadvantages of NOVA Facility Location, 2. Draft Scope of Services for Civic Center Master Planning, 3. Staff Presentation 20161025 (16-0072)
REPORT TO COUNCIL

SUBJECT
Title
Civic Center Modernization Project: Planning for NOVA Workforce Services and Approval of a Draft Scope of Work for Master Planning Services

Report
REPORT IN BRIEF
Next steps for the Civic Center Modernization Project are to prepare a campus-wide Master Plan that will lead the City into more detailed design of the first phase of Civic Center improvements. Phase 1 of the Civic Center will focus on replacing City Hall, the Sunnyvale Office Center, City Hall Annex, and South Annex modular building. Additional improvements to Public Safety Headquarters will be considered based on available funding for the project as part of the first phase. A long-term master plan will ensure that future phases of the project to expand the Main Library and Public Safety Headquarters can be efficiently integrated with Phase 1 improvements.

Developing a Master Plan will require the expertise of an outside consultant. Staff has developed a draft scope of services (Attachment 2) to identify services needed as part of the Master Plan. The scope of services includes a number of important assumptions based on previous Council direction and staff recommendations. This is Council's opportunity to review the draft scope of services and provide staff direction on any changes it would like to see. A final scope will be incorporated into a request for proposals to solicit interest from qualified consultants.

One of the key issues in finalizing the scope of services is planning facilities for NOVA Workforce Service. NOVA is independently funded through Federal and State grants and currently pays rent to the City for its facilities in the Sunnyvale Office Center. Including NOVA in a new or renovated space at the Civic Center is feasible but if market based rents were charged it would be beyond NOVA's means to pay. Staff evaluated options for NOVA to stay at the Civic Center and identified potential cost savings if NOVA were to lease space offsite. Staff is recomm...

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