REPORT TO COUNCIL AND BOARD/COMMISSION CHAIRS AND VICE CHAIRS
SUBJECT
Title
Joint Meeting of City Council with Board and Commission Chairs and Vice Chairs to Review and Improve Overall Effectiveness of Commission Meetings
Report
BACKGROUND
In early 2015, the City Council adopted a recommendation made at the June 2014 meeting of the Council Subcommittee on Board and Commission Bylaws (Subcommittee), to have a joint meeting of the Council and the Chairs and Vice Chairs of each board and commission (B/C) at least annually to discuss the overall effectiveness of B/C meetings.
In advance of this Study Session, the City Manager coordinated the proposed agenda with Mayor Hendricks and Vice Mayor Larsson to make sure that topics where input is desired are covered and to prepare the Subcommittee for its upcoming work. Below is the proposed agenda for this Study Session:
Working Agenda
1. Governance
2. Work Plan Development
3. Study Issues
4. Meetings
5. Overall Effectiveness
Today's joint meeting is the first to take place since the Council action last year. The purpose of this study session is to discuss, at a macro level, issues related to board and commission operations and to refer any issues in need of resolution to the Subcommittee, which is slated to meet before the end of the year. The Subcommittee is made up of three members of Council including Mayor Hendricks, Vice Mayor Larsson, and Councilmember Griffith and the purpose of this Subcommittee is to evaluate the City's practices and policies relative to Boards and Commissions to ensure their continued effectiveness.
Governance
Advisory or Quasi-Judicial
The City currently has 10 active boards/commissions; some created by the City Charter, while others by Ordinance or Resolution. As depicted in the graphic below, some have an advisory-only role while others are both advisory and have some decision making authority. Decision making can be established by the City Charter, Municipal Code, state law or Coun...
Click here for full text