REPORT TO COUNCIL
SUBJECT
Title
Authorize the Issuance of a Purchase Order for Water Meter Boxes, Lids and Vaults (F16-141)
Report
REPORT IN BRIEF
Council approval is requested to authorize the issuance of a one-year Purchase Order, in the amount of $130,000, for water meter boxes, lids and vaults to Ferguson Enterprises Inc. of Hayward for use by the Water Division of the Department of Environmental Services. Approval is also requested to authorize the City Manager to increase the Purchase Order if necessary not to exceed budgeted amounts, and to renew the Purchase Order (PO) for up to two additional one-year periods, subject to available funding and acceptable pricing and service.
EXISTING POLICY
Pursuant to Chapter 2.08 of the Sunnyvale Municipal Code for the purchase of goods or services, Council approval is required to approve bids greater than $100,000.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
The Environmental Services Department requires water meter vaults, boxes and lids for replacement and installation in existing and new private developments and for City infrastructure. These items are either stocked at Central Stores and issued through the inventory process, or purchased on an as-needed basis as projects come on-line.
The City has standardized on the use of Armorcast meter boxes, vaults and lids, mainly for their durable, lightweight fiberglass construction (as opposed to concrete/steel combination sold by other manufacturers). The fiberglass units are easier to access (concrete vaults require heavy cranes for removal), generally last longer than concrete, and the lids are made of anti-skid material to help prevent slip/fall accidents on sidewalks.
In February 2016, Council approved an increase to...
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