REPORT TO COUNCIL
SUBJECT
Title
Reject All Bids Received for the Pavement Rehabilitation 2016 Project (PW17-06)
Report
REPORT IN BRIEF
Approval is requested to reject the all bids received in response to Invitation for Bids PW17-06 for the Pavement Rehabilitation 2106 project. The lowest bid is non-responsive due to a material math error, and all three bids are significantly higher than the available budget.
EXISTING POLICY
Pursuant to Sunnyvale Municipal Code (SMC) Section 2.09.140(b), Council approval is required to reject public works construction bids greater than $100,000.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
Capital Project 825290 (Pavement Rehabilitation) provides funding for ongoing roadway infrastructure rehabilitation. Over the past several years, the funding has been increased to accelerate street repairs to return the average Pavement Condition Index (PCI) of City streets to a level of 80+. The PCI measures the condition of city streets on a scale of 0-100, and is based on a physical survey of street surfaces assessing conditions like cracking, asphalt failures, tree root issues, crack sealing status, etc.
Every year, Department of Public Works (DPW) Pavement Operations staff surveys one half of the City's streets and inputs the data in the City's pavement management system. The system produces a list of deteriorated streets and plans are made to repair, slurry seal, double chip seal overlay, or reconstruct the streets as needed. For this pavement project, Pavement Rehabilitation 2016, approximately 2.3 million square feet (approximately 7 lineal miles of roadway) of City streets have been identifie...
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