REPORT TO COUNCIL
SUBJECT
Title
Modify an Existing Purchase Order, Approve a New Purchase Order for Emergency Sewer Repairs for the Environmental Services Department (F17-046), Make a CEQA Finding of Categorical Exemption and Approve Budget Modification No. 22
Report
REPORT IN BRIEF
Approval is requested to modify an existing purchase order with Able Septic Tank Service of San Jose for sewer repairs for the Environmental Services Department (ESD) by increasing the not-to-exceed value from $90,000 to $195,345, and to authorize the City Manager to increase the value of the existing PO and amend the term of the PO if emergency sewer repairs are required before December 14, 2016. Approval is also requested to establish a new purchase order in the amount of $200,000 and to authorize the City Manager to increase the Purchase Order if necessary, not to exceed budgeted amounts.
EXISTING POLICY
Pursuant to Chapter 2.08 of the Sunnyvale Municipal Code, Council approval is required for transactions exceeding $100,000.
ENVIRONMENTAL REVIEW
The project is categorically exempt under the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines Section 15301(c) and (d) for the maintenance and repair of existing public facilities involving negligible or no expansion of an existing use.
BACKGROUND AND DISCUSSION
The City's sanitary sewer system consists of approximately 310 miles of sewer mains (ranging from 4-48 inches in diameter); over 9,800 feet of force mains; 5 pump stations; 5,287 manholes; and over 29,471 laterals. The system serves the residents and businesses of Sunnyvale, as well 1,200 homes in Cupertino (Rancho Rinconada) and conveys wastewater to the Sunnyvale Water Pollution Control Plant by major interceptor pipelines located at Lawrence & Mathilda Ave. Most of the sewer collection system was built over a 20-year period from 1950-1970, and is aging and in need of repairs.
In October 2015, a $45,000 Purchase Order (PO) was established with A...
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