REPORT TO COUNCIL
SUBJECT
Title
Award of Contract for Electric Golf Car Lease for the Sunnyvale and Sunken Gardens Golf Courses (F17-054)
Report
REPORT IN BRIEF
Approval is requested to award a four-year Municipal Master Lease Agreement in the amount of $286,056 ($263,040 in leasing costs and $23,016 in sales tax) to lease eighty (80) electric golf cars from the Yamaha Golf Car Company of Newnan, Georgia, for use by the Department of Public Works Golf Division. The lease agreement will commence on March 28, 2017.
EXISTING POLICY
Pursuant to Chapter 2.08 of the Sunnyvale Municipal Code for the purchase of goods or services, Council approval is required to approve bids greater than $100,000. Pursuant to Section 2.08.070(f) of the Municipal Code, alternative methods of procurement (other than traditional competitive bidding) may be used if in the best interest of the City and the methods used are in compliance with the provisions of Chapter 2.08.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
The City currently leases seventy-five Yamaha electric golf cars for patron usage at the Sunnyvale and Sunken Gardens Golf Courses. The fleet is increasing by five cars to a total of eighty cars to accommodate the aging population playing golf at the Sunken Gardens Golf Course. The additional cars will also accommodate larger tournaments The new cars will also have a tow-hitch system which will allow transport of five cars at a time to and from the car barn to the staging area.
Leasing the cars has been determined to be more cost effective than purchasing because of the heavy usage the cars receive, the vehicle life span, and minimal ...
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