REPORT TO COUNCIL
SUBJECT
Title
Award of Contract for the Energy-Efficient Light Emitting Diode (LED) Streetlight Conversion 2016 Project (F16-115)
Report
REPORT IN BRIEF
Approval is requested to award a contract in the amount of $2,172,293 to Tanko Lighting, Inc. of San Francisco, CA to perform an energy-efficient streetlight conversion in the City of Sunnyvale. Approval is also requested for a contingency in the amount of $127,707, which is the balance of budgeted project funding.
EXISTING POLICY
Consistent with the provision of Chapter 2.08 of the Sunnyvale Municipal Code, contracts for this type of system solution are awarded pursuant to a Request for Proposals (RFP) best value process, unless otherwise exempt from competitive bidding.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
The City owns and maintains approximately 8,784 Cobra type streetlights and 700 post-top Acorn decorative fixtures (as inventoried by PG&E), the majority of which are High Pressure Sodium (HPS). Approximately 1,859 fixtures, mainly on the arterial streets, were converted to LED in 2012 (RTC No. 10-311). The remaining fixtures, mainly in residential areas and in the Downtown area, are recommended to be converted to LEDs. In December 2015, Council approved a Budget Modification in order to fund the current conversion project (RTC No. 15-0980).
A competitive Request for Proposals (RFP) was issued in August 2016, with three proposals received in September from Ameresco, Tanko Lighting, Inc., and Siemens Industry, Inc. The initial proposed pricing for the conversion ranged from $2,172,293 to $3,978,270.
The proposals were reviewed by an eval...
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