Legislative Public Meetings

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File #: 17-0055   
Type: Report to Council Status: Passed
Meeting Body: City Council
On agenda: 1/31/2017
Title: Award of Contract for the Preparation of a Caltrain Grade Separation Study at Mary and Sunnyvale Avenues (F17-001) and Approval of Budget Modification No. 29 in the Amount of $229,794 (2016 Council Study Issue)
Attachments: 1. Draft Consultant Services Agreement
Related files: 17-1161
REPORT TO COUNCIL

SUBJECT
Title
Award of Contract for the Preparation of a Caltrain Grade Separation Study at Mary and Sunnyvale Avenues (F17-001) and Approval of Budget Modification No. 29 in the Amount of $229,794 (2016 Council Study Issue)

Report
REPORT IN BRIEF
Approval is requested to award a contract to BKF Engineers of San Jose in the amount of $663,449 ($556,357 for base services and $107,092 for optional video simulation scenarios) for professional design services associated with the Caltrain Grade Separation Feasibility Study and 10% for a design contingency in an amount of $66,345. Approval is also requested for Budget Modification No. 29 in the amount of $229,794 to provide additional funding.

EXISTING POLICY
Consistent with the provisions of Chapter 2.08 of the Sunnyvale Municipal Code, civil engineering work is solicited through a Request for Proposals (RFP) process, unless otherwise exempt from the competitive bidding process. Contracts resulting from RFPs are awarded based on best value to the City, rather than the lowest bid price as in the case of an Invitation or Bids (IFB).

ENVIRONMENTAL REVIEW
This award is for a feasibility study of Caltrain grade separations at Mary and Sunnyvale Avenues and does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. If one or more of the potential alternatives are deemed to be feasible, it is expected that environmental review under the California Environmental Quality Act (CEQA) would be undertaken at a later time in conjunction with project design phases.

BACKGROUND AND DISCUSSION
Sunnyvale currently has two at-grade railroad crossings at Mary Avenue and Sunnyvale Ave. The Mary Avenue crossing experiences the highest traffic volumes and congestion...

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