REPORT TO COUNCIL
SUBJECT
Title
Award a Contract for the Installation of an Emergency Vehicle Traffic Signal Preemption System (F17-073) and Approve Budget Modification No. 33
Report
REPORT IN BRIEF
Approval is requested to award a contract in the amount of $535,488 to Emtrac Systems of Mt. Vernon, Illinois to install an emergency vehicle traffic signal preemption system. Approval is also requested for a 10% project contingency in the amount of $53,549 as well as a Budget Modification in the amount of $262,963.
EXISTING POLICY
Pursuant to Chapter 2.08 of the Sunnyvale Municipal Code, transactions greater than $100,000 require Council approval. Consistent with the provision of Sunnyvale Municipal Code Section 2.08.070(b)(4), contracts for the procurement of sole source goods or services may be exempted from the competitive proposal process.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) determination for this project is a categorical exemption pursuant to CEQA Guidelines Section 15302 as the project involves the replacement of existing emergency vehicle traffic signal preemption equipment.
BACKGROUND AND DISCUSSION
Capital Project 831900 (Emergency Vehicle Traffic Signal Preemption) is for the purchase and installation of new Emtrac Systems Emergency Vehicle traffic signal preemption equipment to upgrade and replace the existing Emtrac system currently in place at all signalized City intersections and in emergency vehicles.
The new equipment will use spread spectrum radio communications to link emergency vehicles (EV) and traffic signals upgrading and expanding the existing, outdated preemption equipment. Preemption systems enable an EV to request priority through signalized intersections, allowing it to proceed through safely and with minimal delay. The equipment gives an EV a green signal when responding to an emergency and shows red signals to vehicles approaching from other directions, bringing them to an orderly stop. This reduc...
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