REPORT TO COUNCIL
SUBJECT
Title
Award of Contract for an Enterprise Asset Management System for the Water Pollution Control Plant (F16-98)
Report
REPORT IN BRIEF
Approval is requested to award a contract in an amount not-to-exceed $633,961 ($365,047 in one-time implementation costs and $268,914 for three years licensing, maintenance and support to be paid annually) to The Arcanum Group of Denver, CO for the implementation of an Enterprise Asset Management System (EAMS) for the Water Pollution Control Plant (WPCP). Approval is also requested for a 10% implementation contingency in the amount of $36,505.
EXISTING POLICY
Consistent with the provisions of Chapter 2.08 of the Sunnyvale Municipal Code, contracts for this type of system solution are awarded pursuant to a competitive Request for Proposals (RFP) process.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
The Water Pollution Control Plant (WPCP) is a critical part of the City infrastructure that delivers wastewater treatment services for the businesses and residents of Sunnyvale. This infrastructure consists of approximately 5,000 assets that each have life expectancy and maintenance needs. Asset Management is a strategic, organization-wide program that achieves an appropriate balance of risk, cost, performance and longevity to maximize asset value. It contributes to the economic health of the WPCP by keeping its facilities and infrastructure functioning effectively at the lowest life cycle cost. An asset management program is supported by an asset information system which is the main business process tool for tracking asset maintenance needs, costs of repairs and life...
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