REPORT TO COUNCIL
SUBJECT
Title
Award of Bid No. PW17-09 for the Roof Replacement for Fire Station #2 Re-Bid, Determination of Bid Non-responsiveness and Waiver of Minor Bid Irregularity, and Finding of California Environmental Quality Act (CEQA) Categorical Exemption
Report
REPORT IN BRIEF
Approval is requested to award a construction contract in the amount of $172,000 to Roofing & Solar Construction Inc. of Hayward. Approval is also requested for a 15% construction contingency in the amount of $25,800.
EXISTING POLICY
Section 1309 of the City Charter requires public works construction contract to be awarded to the lowest responsive and responsible bidder.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) determination for the project is a categorical exemption pursuant to CEQA Guidelines Section 15301(d), for the restoration or rehabilitation of deteriorated or damaged structures.
BACKGROUND AND DISCUSSION
Capital Project 818100 (Public Safety Buildings - Roofs) provides for roof replacement at Public Safety Headquarters and the Fire Station Buildings. Replacement of the Headquarters roof (700 All America Way) was completed in FY 2011/12. The second phase of the project is the replacement of the tar and gravel for Fire Station Nos. 1-4 and 6. The second phase was divided into two sub-phases. The first sub-phase for the roof replacement of Station Nos. 1,3,4, and 6 was awarded by Council on April 21, 2015 (RTC No. 15-0352) and the project was completed in FY2015/16. The final phase of the project is to complete the roof replacement for Fire Station No. 2.
An Invitation for Bids was issued on April 2016 for Roof Replacement for Fire Station No. 2 with three bids received. On June 28, 2016, Council rejected all bids (RTC No. 16-0473). The lowest bid was determined to be non-responsive and the other two bids were substantially higher than the engineer's estimate of $224,000. The project was re-advertised in the Sunnyvale Sun on December 1...
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