Legislative Public Meetings

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File #: 17-0226   
Type: Report to Council Status: Passed
Meeting Body: City Council
On agenda: 4/11/2017
Title: Amend an Existing Agreement for Traffic Signal Maintenance Services and Approve Budget Modification No. 34 in the Amount of $204,906 (F17-089)
Attachments: 1. Draft Amendment to Services Agreement
REPORT TO COUNCIL

SUBJECT
Title
Amend an Existing Agreement for Traffic Signal Maintenance Services and Approve Budget Modification No. 34 in the Amount of $204,906 (F17-089)

Report
REPORT IN BRIEF
Approval is requested to amend an existing contract with Aegis ITS, the City's traffic signal maintenance provider, increasing the not-to-exceed value from $1,382,978 to $1,587,884. Approval is also requested for Budget Modification No. 34 in the amount of $204,906 to provide additional funding.

EXISTING POLICY
Pursuant to Section 2.08.040(d), transactions greater than $100,000 must be approved by the City Council.

Pursuant to Sunnyvale Charter Section 1305, at any meeting after the adoption of the budget, the City Council may amend or supplement the budget by motion adopted by affirmative votes of at least four members so as to authorize the transfer of unused balances appropriated for one purpose to another, or to appropriate available revenue not included in the budget.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.

BACKGROUND AND DISCUSSION
The City contracts annually with Aegis ITS for traffic signal preventive maintenance and emergency non-routine repairs. Preventive maintenance is performed both quarterly and annually to ensure that the traffic and pedestrian signals equipment are in good working order, whereas emergency nonroutine repairs cover replacements and repairs of equipment due to mechanical failures and vehicular hits. To ensure the safety of both vehicular and non-vehicular traffic, the non-routine repairs are performed immediately upon occurrence.

The current contract with Aegis was approved by Council on June 23, 2015 as the r...

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