Legislative Public Meetings

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File #: 17-0305   
Type: Report to Council Status: Passed
Meeting Body: City Council
On agenda: 4/11/2017
Title: Reject Bid Received for Uninterrupted Power Supply (UPS) and Emergency Backup Battery Systems at Two Locations (F17-078)
REPORT TO COUNCIL

SUBJECT
Title
Reject Bid Received for Uninterrupted Power Supply (UPS) and Emergency Backup Battery Systems at Two Locations (F17-078)

Report
REPORT IN BRIEF
Approval is requested to reject a bid in the amount of $147,975 received in response to Invitation for Bid (IFB) No. F17-078 for UPS/Emergency Backup Battery Systems.

EXISTING POLICY
Pursuant to Sunnyvale Municipal Code Section 2.08.140, the City Council may reject, in whole or in part, bids or proposals in excess of one hundred thousand dollars.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.

BACKGROUND AND DISCUSSION
The City has Uninterrupted Power Supply (UPS) systems with emergency backup batteries at various facilities. The systems at Public Safety Headquarters (emergency backup batteries only) and City Hall Annex require replacement this fiscal year.

An Invitation for Bids (F17-078) was issued in February, 2017 for these systems. Two bids were received as follows:

Mission Critical Specialists, Diamond Springs
$77,263
JW Construction, Oakland
$147,975

The lowest bid submitted by Mission Critical Specialists is non-responsive because it does not meet the City's specifications. The highest bid submitted by J.W. Construction is responsive, but it significantly exceeds the available budget of $80,000. Staff recommends that the bid be rejected.

While it is important to update this critical component of our emergency power system, the current UPS unit, which is due for replacement, is functioning adequately. The UPS system is separate from the emergency generator, and is intended to provide immediate power to the facility in cases of very short power outage (a few min...

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