REPORT TO COUNCIL
SUBJECT
Title
Authorize the Modification of an Existing Purchase Order for Computer Hardware (F17-108)
Report
REPORT IN BRIEF
Approval is requested to modify an existing purchase order with Dell Marketing L.P. of Round Rock, TX, to increase the not-to-exceed value to $800,000 for the Purchase Order period from May 17, 2016 to December 31, 2017.
EXISTING POLICY
Pursuant to Chapter 2.08 of the Sunnyvale Municipal Code, contracts greater than $100,000 require Council approval
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonable foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
In May 2016, Council authorized the issuance of a purchase order to Dell Marketing (RTC No. 16-0449) for ongoing, scheduled replacement of computer equipment using the Western States Contracting Alliance - National Association of State Procurement Officials (WSCA/NASPO) cooperative procurement agreement to take advantage of large volume discounts and reduce the procurement cycle time. Council approval included an initial nineteen-month purchase order in the amount of $450,000 with successive annual renewals not-to-exceed budgeted amounts, subject to participation in in WSCA/NASPO cooperative procurement process.
As part of the City's work to modernize its Information Technology infrastructure, staff is requesting that the initial PO be increased to cover the procurement of replacement monitors in conference rooms, equipment on behalf of the Silicon Valley Clean Energy Authority (the cost for the purchase was fully reimbursed), upgraded equipment for some employees, and replacement of desktops with laptops to enhance mobility and effectiveness of use. These purchases have already been made...
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