REPORT TO COUNCIL
SUBJECT
Title
Award of Bid No. PW17-18 for the Pavement Rehabilitation 2016 Project Re-Bid, Determination of Bid Non-responsiveness, and Finding of California Environmental Quality Act (CEQA) Categorical Exemption
Report
REPORT IN BRIEF
Approval is requested to award a construction contract in the amount of $2,225,955 to Interstate Grading & Paving, Inc. of South San Francisco for pavement rehabilitation. Approval is also requested for a 10% construction contingency in the amount of $222,596.
EXISTING POLICY
Section 1309 of the City Charter requires public works construction contract to awarded to the lowest responsive and responsible bidder.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) determination for the project is a categorical exemption pursuant to CEQA Guidelines Section 15301(c), for the restoring and rehabilitating of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities.
BACKGROUND AND DISCUSSION
Capital Project 825290 (Pavement Rehabilitation) provides funding for ongoing roadway infrastructure rehabilitation. Each year, staff surveys one half of the City's street and inputs the data in the City's pavement management system. The system produces a list of deteriorated streets and plans are made to repair, slurry seal, double chip seal overlay, or reconstruct the streets as needed. This project includes 2.3 million square feet of City streets (equivalent to about 7 miles of affected roadway) in need of reconstruction/rehabilitation identified from the survey.
An Invitation for Bids for this project was initially advertised on September 7, 2016, with three bids received. On October 25, 2016, Council rejected all bids (RTC No. 16-0934). The lowest bid was determined to be non-responsive and the other two bids were substantially higher than the engineer's estimate (the lowest responsive bid was approximately $2.8 million and the available funding was approx...
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