REPORT TO COUNCIL
SUBJECT
Title
Authorize the Issuance of a Purchase Order and Award an Installation Contract for Closed Circuit Television Cameras (F17-103 and F17-121), and Approve Budget Modification No. 49 in the Amount of $500,000 to Appropriate Grant Funding Contingent Upon Council Approval of the FY 2017/18 Recommended Budget
Report
REPORT IN BRIEF
Approval is requested (1) to authorize the issuance of a purchase order to Control Tech West, Inc. of Temecula, CA in the amount of $191,503 (including sales tax) for the purchase of 50 Closed Circuit Television (CCTV) Cameras associated with the City's Intelligent Transportation System (ITS) projects; (2) to award a contract to St. Francis Electric, LLC of San Leandro, CA in the amount of $146,010 (base bid plus two additive alternates) to install 26 of the cameras, with an approximate 12% contract contingency in the amount of $17,481; and (3) for Budget Modification No. 49 to appropriate $500,000 in Measure B Vehicle Registration Fee (VRF) Funds to fund expenditures incurred and accelerate project funding programmed for FY 2017/18.
EXISTING POLICY
Chapter 2.08 of the Sunnyvale Municipal Code requires Council approval for transactions greater than $100,000. Pursuant to Sunnyvale Municipal Code section 2.08.120, the City may negotiate bid pricing in the event only one bid is received in response to a bid solicitation, subject to the awarding authority's acceptance.
Pursuant to Sunnyvale Charter Section 1305, at any meeting after the adoption of the budget, the City Council may amend or supplement the budget by motion adopted by affirmative votes of at least four members so as to authorize the transfer of unused balances appropriated for one purpose to another, or to appropriate available revenue not included in the budget.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines sect...
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