REPORT TO COUNCIL
SUBJECT
Title
Authorize the Issuance of a Blanket Purchase Order for Ammunition (F17-182) in an Amount not to Exceed $115,000
Report
REPORT IN BRIEF
Approval is requested for the issuance of a blanket purchase order to Dooley Enterprises, Inc. for the purchase of Winchester ammunition as required by the Department of Public Safety (DPS). Approval is also requested to delegate authority to the City Manager to renew the contract for five additional one-year periods, subject to available budgeted funding.
EXISTING POLICY
Pursuant to Chapter 2.08 of the Sunnyvale Municipal Code, City Council approval is required for contracts exceeding $100,000.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonable foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
The Department of Public Safety provides ammunition in a variety of calibers for handguns, rifles, and shotguns for Public Safety Officers for use in training, practice, and firearms qualification. After testing and research on various brands several years ago DPS selected Winchester ammunition as their preferred brand. Winchester will not sell ammunition directly to the City. The DPS Rangemaster was recently notified that Adamson Police Products, with whom the City has a blanket purchase order for ammunition purchases, is no longer the Winchester ammunition distributor for the state of California. The new California distributor is Dooley Enterprises, Inc.
FISCAL IMPACT
Budgeted funding is available in the Public Safety Equipment Replacement account (Project 020901), in special projects for Recruitment, Selection, and Training of Public Safety Officers, and in DPS operating programs.
Funding Source
Police equipment is funded by the General Fund.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's website.
RECOMMENDATION
Recommendation
1) Authorize the issuance of a blanket purchase order in an amount not to exceed $115,000, and in substantially the same form as Attachment 1 to this report, to Dooley Enterprises, Inc. for ammunition, and 2) authorize the City Manager to renew the purchase order for five additional one-year periods subject to available budgeted funding.
Staff
Prepared by: Gregory S. Card, Purchasing Officer
Reviewed by: Timothy J. Kirby, Director of Finance
Reviewed by: Phan Ngo, Director of Public Safety
Reviewed by: Walter C. Rossmann, Assistant City Manager
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. Draft Blanket Purchase Order