REPORT TO COUNCIL
SUBJECT
Title
Award of Bid No. PW17-32 for the Pavement Rehabilitation 2017 Project, and Finding of California Environmental Quality Act (CEQA) Categorical Exemption
Report
REPORT IN BRIEF
Approval is requested to award a construction contract in the amount of $567,355 to Interstate Grading & Paving, Inc. of San Francisco for pavement rehabilitation. Approval is also requested for a 10% construction contingency in the amount of $56,736.
EXISTING POLICY
Section 1309 of the City Charter requires public works construction contracts to be awarded to the lowest responsive and responsible bidder.
Pursuant to Chapter 2.08 of the Sunnyvale Municipal Code, City Council approval is required for construction contracts exceeding $100,000.
ENVIRONMENTAL REVIEW
The California Environment Quality Act (CEQA) determination for the project is a categorical exemption pursuant to CEQA Guidelines Section 15301(c), for the restoring and rehabilitating of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities, involving negligible or no expansion of use beyond that presently existing.
BACKGROUND AND DISCUSSION
Capital Project 825290 (Pavement Rehabilitation) provides funding for ongoing roadway infrastructure rehabilitation. Each year, staff surveys one half of the City’s streets and inputs the data in the City’s pavement management system. The system produces a list of deteriorated streets and plans are made to repair, slurry seal, double chip seal overlay, or reconstruct the streets as needed.
The Pavement Rehabilitation 2017 project includes nearly 70,000 square feet of pavement rehabilitation, which is approximately half a mile of roadway. This project includes rehabilitation of the following streets: Murre Lane, from Exmoor Way to Meadowlark Lane, and Lakeside Drive, from Calabazas Creek bridge to 790 feet west of the bridge. These streets are in poor condition and have medium to severe block cracking and alligator cracking, in addition to roadway settlement from previous trench repairs. The roadways have a Pavement Condition Index (PCI) of 52 and 71 respectively.
An Invitation for Bids for this project was advertised on June 9, 2017. Sealed bids were opened on June 28, 2017, with two bids received (the Bid Summary is attached). The lowest responsive and responsible bid was submitted by Interstate Grading & Paving of San Francisco in the amount of $567,355. The lowest bid is approximately 11% below the engineer’s estimate of $642,000.
FISCAL IMPACT
Project costs include the base bid of $567,355 and a recommended 10% contingency in the amount of $56,736, for a total of $624,091. Budgeted funds are available in Capital Project 825290 (Pavement Rehabilitation).
Funding Source
Funding for pavement rehabilitation comes from the General Fund, SB83 VRF Road Improvement Fund, and Gas Tax. The Wastewater Management (Project 831680-Adjust Sewer Utilities in Support of Pavement) and Water Supply and Distribution (Project 831550-Adjust Sewer Utilities in Support of Pavement) funds pay for adjusting manholes and other utility infrastructure affected by the project.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's website.
RECOMMENDATION
Recommendation
1) Make a finding of a California Environmental Quality Act (CEQA) categorical exemption pursuant to CEQA Guidelines Section 15301 for the restoration or rehabilitation of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities, involving negligible or no expansion of use beyond that presently existing; 2) Award a contract in substantially the same form as Attachment 2 to the report in the amount of $567,355 to Interstate Grading & Paving, Inc. for the Pavement Rehabilitation 2017; Project # ST-17-05, and authorize the City Manager to execute the contract when all necessary conditions have been met; and 3) approve a 10% construction contingency in the amount of $56,736.
Staff
Prepared by: Gregory Card, Purchasing Officer
Reviewed by: Timothy J. Kirby, Director of Finance
Reviewed by: Manuel Pineda, Director of Public Works
Reviewed by: Walter C. Rossmann, Assistant City Manager
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. Bid Summary
2. Draft General Construction Contract