REPORT TO COUNCIL
SUBJECT
Title
Appoint a Councilmember as the City’s Representative to the Expressway Plan 2040 Policy Advisory Board (Formerly the Comprehensive County Expressway Planning Study Advisory Board)
Report
BACKGROUND
The purpose of this Report is for Council to appoint a Councilmember to the Expressway Plan 2040 Policy Advisory Board (PAB). Appointees represent the City’s interests and influence policies and regulations of other agencies.
The Expressway Plan 2040 PAB monitors progress and guides direction for the Expressway Plan 2040 process, including identifying new challenges, making policy change recommendations, and revising funding requirements and implementation strategies. The PAB requires participation by one Councilmember per participating city.
Typically, Council appointments are made annually in January; however, at the January 10, 2017 Council meeting, Council did not appoint a member to the board due to the infrequency of the meetings (RTC No. 17-0012).
EXISTING POLICY
Council Policy 7.4.12, Council Appointments to Intergovernmental Agencies
Council Adopted Code of Ethics and Conduct for Elected and Appointed Officials
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378 (b) (5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
DISCUSSION
In June 2017, the County of Santa Clara Roads and Airport Department requested confirmation of Sunnyvale’s appointment of a representative to the Expressway Plan 2040 PAB. This appointment is a one-year term, with appointment typically made in January. Since the PAB is resuming meetings half-way through the year, the appointment will be until January 2018. When making IGR appointments, Council considers the City’s overall intergovernmental priorities as well as the particular interests and backgrounds of individual councilmembers.
This PAB meets on an as-needed basis throughout the year at the County Government Center, Board of Supervisors’ Chambers. The first meeting of 2017 is scheduled for Monday, September 18 at 3:30pm.
As noted in Council Policy 7.4.12, Council Appointments to Intergovernmental Agencies, staff support will be provided to Councilmembers serving on IGR bodies as directed by the City Manager. Typically, staff support consists of reviewing and advising on upcoming committee agendas for issues pertaining to Sunnyvale and, as needed, assist Council in presenting those issues.
FISCAL IMPACT
There is no fiscal impact associated with taking this action.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's website.
ALTERNATIVES
1. Appoint a Councilmember to serve as the City’s representative on the Expressway Plan 2040 PAB until January 2018.
2. Other direction as provided by Council.
STAFF RECOMMENDATION
Recommendation
Alternative 1: Appoint a Councilmember to serve as the City’s representative on the Expressway Plan 2040 Policy Advisory Board.
Staff
Prepared by: Jennifer Nuñez, Executive Assistant
Reviewed by: Walter C. Rossmann, Assistant City Manager
Approved by: Deanna J. Santana, City Manager