REPORT TO COUNCIL
SUBJECT
Title
Reject Bids Received in Response to RFQ #F17-013 for Printed Community Activity Guides
Report
REPORT IN BRIEF
Council approval is requested to reject all bids submitted in response to RFQ #F17-013 for Printed Activity Guides because bids exceeded expected expenditures.
EXISTING POLICY
Pursuant to Chapter 2.08 of the Sunnyvale Municipal Code, City Council approval is required to reject, in whole or in part, bids in excess of one hundred thousand dollars ($100,000).
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
The Department of Library and Community Services (LCS) produces four seasonal activity guides annually that are available online and are mailed to previous participants and Sunnyvale residents. The printed guides are the primary advertising piece to promote all upcoming community programs, classes and activities developed by LCS staff for the community.
To coincide with the new City logo and brand change, a decision was made to upgrade the quality of paper for the activity guides from the previous newsprint versions. The bids received to print all four of the seasonal guides exceeded $100,000. With community registrations set to begin August 7, there was not enough time to award the full scope of the project at the earliest projected Council meeting and have the Fall Seasonal Guide printed in time for distribution.
The printed Fall Activity Guide is the main source for the community to gain awareness of and register for the planned activities. To ensure continuous high enrollment to partially cover the expenses for the classes offered, timely advertising of the classes is of the ess...
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