REPORT TO COUNCIL
SUBJECT
Title
Authorize Amending an Existing Contract for Energy-Efficient Light Emitting Diode (LED) (F18-029) and Approval of Budget Modification No. 15
Report
REPORT IN BRIEF
Approval is requested to amend an existing contract with Tanko Lighting to increase the contract amount by $426,429, from $2,172,293 to $2,598,722 for the implementation of an Adaptive Streetlighting Control System and approval of Budget Modification No. 15 in the net amount of $146,199.
EXISTING POLICY
Pursuant to 2.08 of the Sunnyvale Municipal Code, City Council approval is required for contracts exceeding $100,000.
Pursuant to Sunnyvale Charter Section 1305, at any meetings after the adoption of the budget, the City Council may amend or supplement the budget by motion adopted by affirmative votes of at least four members so as to authorize the transfer of unused balances appropriated for one purpose to another, or to appropriate available revenue not included in the budget.
ENVIRONMENTAL REVIEW
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(b), for existing facilities of both investor and publicly owned utilities used to provide electric power, natural gas, sewerage, or other public utility services.
BACKGROUND AND DISCUSSION
In August 2016 a competitive Request for Proposals (RFP) was issued with three proposals received from Ameresco, Tanko Lighting, Inc., and Siemens Industry, Inc. The City Council approved the award of contract to Tanko Lighting, Inc.(Tanko) in the amount of $2,172,293 (RTC No. 16-1135).
At the time of award, staff did not recommend awarding the optional task of implementing the Adaptive Streetlighting Control System (ASCS) because the cost was estimated at $1.2 million. Recent advancements in this technology have made adaptive streetlight systems more affordable and accessible.
Considering this, staff requested Tanko for a revised proposal for deployment of the ASCS...
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