REPORT TO COUNCIL
SUBJECT
Title
Award a Contract to Provide a Colocation Facility for City Data Centers (F17-104)
Report
REPORT IN BRIEF
Approval is requested to award a 5-year contract in the amount of $2,837,303 to Zayo Group LLC of Boulder, Colorado, to provide a colocation facility for the City's data centers, including private Ethernet network connectivity, maintenance, and customer support. Approval is also requested for an 8% contract contingency in the amount of $226,984 and to delegate authority to the City Manager to extend the contract for four additional one-year periods provided pricing and service remain acceptable to the City. A separate contract for relocation of the data center hardware and destruction of obsolete hard drives will be awarded to Curvature, Inc. of Hudson, Massachusetts, under the City Manager's award authority.
EXISTING POLICY
Pursuant to Chapter 2.08 of the Sunnyvale Municipal Code, City Council approval is required for contracts exceeding $100,000.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15378(b)(5) in that it is governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
BACKGROUND AND DISCUSSION
The City currently hosts two data centers that support the City's data storage and computing systems: one in the City Hall Annex basement on Olive Avenue and the other in the Department of Public Safety building on All America Way. Neither data center has been maintained adequately for reliability or to guard against threats from environmental issues (cooling and fire suppression), earthquake prevention, flooding (at City Hall Annex), and location security (site access and video surveillance). Furthermore, neither data center has disaster recovery capability to enable a full recovery in the cloud, or connections to cloud...
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