REPORT TO COUNCIL
SUBJECT
Title
Award of Bid No. PW17-34 for the Street Lights Conduit Replacement Project (ST-16-04) and finding of California Environmental Quality Act (CEQA) Categorical Exemption
Report
REPORT IN BRIEF
Approval is requested to award a construction contract in the amount of $120,320 to Columbia Electric, Inc. for Street Lights Conduit Replacement Project (ST-16-04) and approve a 10% contingency in the amount of $12,032.
EXISTING POLICY
Section 1309 of the City Charter requires public works construction contracts to be awarded to the lowest responsive and responsible bidder and pursuant to Chapter 2.09 of the Sunnyvale Municipal Code, City Council approval is required for construction contracts exceeding $100,000.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) determination for this project is a categorical exception pursuant to CEQA Guidelines Section 15301 (Class 1, Existing Facilities) as it relates to existing public facilities (street lights) involving negligible or no expansion of use beyond that presently existing.
BACKGROUND AND DISCUSSION
The City’s Capital Improvement Budget includes funding for the replacement of damaged street light conduits, wiring and related components. The damages are generally the result of heavy vehicles driving over the conduits in shallow driveways, parking strips or by water intrusion creating electrical shorts. The Street Lights Conduit Replacement Project (ST-16-04) will replace conduits along the west side of Wolfe Road, from north of Central Expressway to East Arques Avenue. There is a total of four street lights at this location; two of which are connected by an overhead power line. The scope of work includes removal of the overhead power line and installation of approximately 900 feet of new conduit and cable along the west side of the street. The new conduit will connect to an existing power source in an existing service cabinet, located at the southwest corner of Wolfe Road and East Arques Avenue.
The design and construction support services contract for the project was awarded to TJKM Transportation Consultants (TJKM) on March 23, 2017. Consultant services include, project management, design development, bidding support, and construction support services.
The construction project was advertised for competitive bidding on July 14, 2017. Four bids were received. The bid summary is contained in Attachment No. 1. The lowest responsive and responsible bid was submitted by Columbia Electric, Inc. in the amount of $120,320. Columbia Electric listed no subcontractors for the work, and holds the required licenses of A or C-10 and met all the other requirements specified in the Bid announcement.
FISCAL IMPACT
Project costs are as follows:
Construction $120,320.00
Construction Contingency (10%) $12,032.00
Total Cost $132,352.00
Funding Source
Budgeted funds are available in Capital Project 825340 (Street Lights Conduit Replacement). This project is funded in the Infrastructure Renovation and Replacement Fund through Gas Tax revenues.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's website.
RECOMMENDATION
Recommendation
1) Make a finding of California Environmental Quality Act (CEQA) Categorical Exemption pursuant to CEQA Guidelines Section 15301 as the project relates to existing public facilities (street lights) involving negligible or no expansion of use beyond that presently existing. 2) Award a contract, in substantially the same form as Attachment No. 2 to the report, and in the amount of $120,320, to Columbia Electric, Inc. of San Leandro, California for the Street Light Conduit Replacement, and authorize the City Manager to execute the contract when all necessary conditions have been met; and 3) approve a 10% construction contingency in the amount of $12,032.
Staff
Prepared by: Gregory Card, Purchasing Officer
Reviewed by: Timothy J. Kirby, Director of Finance
Reviewed by: Manuel Pineda, Director of Public Works
Reviewed by: Walter C. Rossmann, Assistant City Manager
Approved by: Kent Steffens, Assistant City Manager
ATTACHMENTS
1. Bid Summary
2. Draft General Construction Contract