REPORT TO COUNCIL
SUBJECT
Title
Authorize the Issuance of a Purchase Order for One Aggregate Chip Spreader (F18-005) in the amount of $274,680 and Approve Budget Modification No. 16
Report
REPORT IN BRIEF
Approval is requested to authorize the issuance of a Purchase Order to EDECO Southwest Service Company, LLC, of Wickenburg, AZ, in the amount of $274,680 for one (1) Aggregate Chip Spreader to be used by the Department of Public Works, Street Maintenance Division, for asphalt street repair and maintenance.
EXISTING POLICY
Pursuant to 2.08 of the Sunnyvale Municipal Code, City Council approval is required for purchases exceeding $100,000.
Pursuant to Sunnyvale Charter Section 1305, at any meeting after the adoption of the budget, the City Council may amend or supplement the budget by motion adopted by affirmative votes of at least four members so as to authorize the transfer of unused balances appropriated for one purpose to another, or to appropriate available revenue not included in the budget.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
Currently, the Streets Maintenance Division performs a double chip-seal resurfacing technique on asphalt streets. The two layers of chip provides a structural layer that results in street repaired segments having an additional 8-12 years of life, and at a substantial lower cost than a typical overlay process.
The current process requires two dump trucks that have individual, manually operated chip spreaders mounted to the rear of the trucks. Crews walking alongside the trucks apply a thin layer of rock while the truck is in motion.
The proposed self-propelled chip spreader will replace the curren...
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