REPORT TO COUNCIL
SUBJECT
Title
Authorize the issuance of a Purchase Order for the Purchase of Four Printed Seasonal Activity Guides (F18-026) for the Department of Library and Community Services
Report
REPORT IN BRIEF
Approval is requested to issue a purchase order to Almaden Press of Santa Clara, in the amount of $110,240 for printing, labeling and mailing services for four seasonal printed activity guides and to authorize the City Manager to issue change orders within the proposed bid award amount.
EXISTING POLICY
Pursuant to Chapter 2.08 of the Sunnyvale Municipal Code, City Council approval is required for contracts exceeding $100,000.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
The Department of Library and Community Services (LCS) produces three editions of Activity Guides and one summer camp/aquatic brochure annually that are mailed to previous participants and City residents. The guides are the primary marketing mechanism for promoting upcoming Community Services programs, classes and activities and are a critical means for residents (and participating non-residents) to register for programs offered throughout the year. As such, the printed Activity Guides are a vital revenue-generating mechanism for LCS.
A competitive Invitation for Bid (F18-026) was issued on September 1, 2017 to produce four Activity Guides covering the period Fall 2017 through Summer 2018. While specifications were being developed, it was noted that the Activity Guide could play a key role in the City's re-branding effort given its mass distribution to City households and the timing of the roll-out of the City's branding efforts. At the same time, LCS id...
Click here for full text