REPORT TO COUNCIL
SUBJECT
Title
Approve Budget Modification No. 27 to Appropriate $110,567 of Bay Area UASI Grant Funds for a New Project, FFY 2017 UASI Preventative Radiological Nuclear Detection (PRND) Equipment Grant
Report
GRANT SUMMARY
On July 27, 2017, the City was awarded grant funds in the amount of $110,567 to the Department of Public Safety for the purchase of Preventative Radiological Nuclear Detection (PRND) Equipment.
This grant will equip Sunnyvale Public Safety personnel with combination Personal Radiation Detectors (PRD's) with built in dosimetry capability to be utilized as primary screening devices. The grant also provides funds to acquire secondary screening devices, which will utilize a Radioisotope Identifying Device (RIID) to verify the specific isotope identified by a primary screening activity.
The equipment will be used by the Department of Public Safety (DPS) to respond to catastrophic disasters and emergency events throughout the City. DPS will also use this equipment when deployed to mutual aid events throughout the region, for primary detection, secondary screening and technical reach back missions; during augmented PRND detection based on threat analysis/large public gatherings; or in active intelligence driven search for radiological or nuclear material.
The Division of Special Operations in the Department of Public Safety will be responsible for the management of the grant.
Granting Agency
This grant is funded by the Area Urban Area Security Initiative (UASI), through a Department of Homeland Security grant administered by the California Office of Emergency Services. The City and County of San Francisco is the designated grantee for UASI funds and will execute a sub-grantee agreement with the City of Sunnyvale (Attachment 1).
Bay Area UASI sustains and improves regional capacity to prevent, protect against, mitigate, respond to, and recover from terrorist attacks and catastrophic disasters. Designed to enhance public safety and security throughout the Bay Area, the UASI’s multi-disciplinary programs are comprised of local, state, and federal subject matter experts working to achieve Homeland Security Goals & Objectives.
EXISTING POLICY
Council Policy 7.1.5 Donations, Contributions and Sponsorships:
The City Manager may apply for grants of any dollar amount, but shall notify the Council when grants are being pursued. Council approval of a budget modification to appropriate grant monies is required before funds can be expended by staff. Such a budget modification shall include the use to which the grant would be placed; the objectives or goals of the City which will be achieved through use of the grant; the local match required, if any, plus the source of the local match; any increased cost to be locally funded upon termination of the grant; and the ability of the City to administer the grant. For grants under the amount of $5,000 that do not have any external reporting requirements or any local match requirement, Council approval of a budget modification is not required. The City Manager is authorized to accept and administratively appropriate the grant funds.
This grant does not meet all the criteria to be administratively appropriated by the City Manager; therefore, a budget modification is required. Grant funds from Bay Area UASI have external reporting requirements and fall under the federal single audit guidelines.
Pursuant to Sunnyvale Charter Section 1305, at any meeting after the adoption of the budget, the City Council may amend or supplement the budget by motion adopted by affirmative votes of at least four members so as to authorize the transfer of unused balances appropriated for one purpose to another, or to appropriate available revenue not included in the budget.
General Plan Policy SN-1.6 Operate a response system that will provide effective control and investigation of hazardous materials emergencies.
ENVIRONMENTAL REVIEW
This budget modification is not a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
FISCAL IMPACT
Funding Source
This grant is funded by the Bay Area Urban Area Security Initiative (UASI), through a Department of Homeland Security grant administered by the California Office of Emergency Services. The City and County of San Francisco is the designated grantee for UASI funds and will execute a sub-grantee agreement with the City of Sunnyvale (Attachment 1).
Required Local Match
The estimated total project cost is $128,067 and the City’s required match is estimated to be no more than $17,500. Matching funds will be appropriated from the General Fund Budget Stabilization Fund, offset by projected one-time savings in the DPS Operating Budget.
Increased Cost To City Upon Grant Termination
None. When the equipment reaches the end of its useful life, staff will seek grant funding to cover replacement costs. Useful life is anticipated to be consistent with manufacturer warranty for this type of equipment, which is generally five years. If grant funding is not available for replacement of the devices, Sunnyvale DPS will properly dispose of the equipment pursuant to grant guidelines and will no longer be a regional resource for radiological detection.
Budget Modification No. 27 has been prepared to appropriate Bay Area UASI funds in the amount of $110,567 and $17,500 from the Budget Stabilization Fund for acquisition of Personal Radiation Detectors to a new project, FFY 2017 UASI PRND Equipment Grant.
Budget Modification No. 27
FY 2017/18
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Current |
Increase/ (Decrease) |
Revised |
|
General Fund |
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|
|
|
Revenues |
|
|
|
|
FFY 2017 UASI Grant |
$ 0 |
$ 110,567 |
$ 110,567 |
|
|
|
|
|
|
Expenditures |
|
|
|
|
New Project - FFY 2017 UASI PRND Equipment Grant Project |
$ 0 |
$ 128,067 |
$ 128,067 |
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|
|
|
|
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Reserves |
|
|
|
|
Budget Stabilization Fund |
$ 33,752,163 |
($ 17,500) |
$ 33,734,663 |
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's website.
RECOMMENDATION
Recommendation
Approve Budget Modification No. 27 to appropriate Bay Area UASI Grant funds in the amount of $110,567 to a new project, FFY2017 UASI Preventative Radiological Nuclear Detection (PRND) Equipment Grant.
Staff
Prepared by: Elaine Ketell, Management Analyst
Reviewed by: Phan S. Ngo, Director, Department of Public Safety
Reviewed by: Timothy J. Kirby, Director of Finance
Reviewed by: Teri Silva, Interim Assistant City Manager
Approved by: Kent Steffens, Interim City Manager
ATTACHMENTS
1. Sub-Grantee Agreement with the City and County of San Francisco