REPORT TO COUNCIL
SUBJECT
Title
Award of Bid No. PW18-12 for the Slurry Seal 2017 SB1 (ST-18-07), and Finding of California Environmental Quality Act (CEQA) Categorical Exemption
Report
REPORT IN BRIEF
Approval is requested to award a construction contract in the amount of $536,140 to Graham Contractors, Inc. of San Jose for the Slurry Seal 2017 SB1 project. Approval is also requested for a 10% construction contingency in the amount of $53,614.
EXISTING POLICY
Section 1309 of the City Charter requires construction contracts to be awarded to the lowest responsive and responsible bidder. Further, pursuant to 2.09 of the Sunnyvale Municipal Code, City Council approval is required for contracts exceeding $100,000.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) determination for the project is a categorical exemption pursuant to CEQA Guidelines Section 15301(c) for the rehabilitation of existing streets involving negligible or no expansion of the existing use.
BACKGROUND AND DISCUSSION
Slurry seal is a maintenance treatment utilized by the City that extends the life of a road surface. Slurry seal is most effective when used to extend the life of pavement that is already in good to very good condition. The pavement condition survey is used to determine which streets will most benefit from a slurry seal. Slurry seal is most effective in protecting and extending the life of a pavement surface when applied on a regular cycle, normally every 7 to 10 years.
The project includes 3.2 center lane miles of slurry seal at various locations that are listed in Attachment 2 of this report.
The construction project was advertised for competitive bidding on December 15, 2017. Thirteen (13) contractors requested bid documents and sealed bids were opened on January 10, 2018, with six (6) responsive bids received. The bid summary is contained in Attachment No. 1. The lowest responsive and responsible bid was received from Graham Contractors, Inc.
FISCAL IMPACT
Project costs include the base bid of $536,140 and a recommended 10% contingency in the amount of $53,614, for a total of $589,754. Budget funds are available in Capital Project 825290, Pavement Rehabilitation.
Funding Source
This project is funded in the Infrastructure Renovation and Replacement Fund by a combination of transfers from the General Fund, Gas Tax Fund, and SB83 VRF Road Improvement revenues.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's website.
RECOMMENDATION
Recommendation
1) Making a finding of a categorical exemption from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c) for rehabilitation of existing streets, 2) Award a contract in substantially the same form as Attachment 2 to the report in the amount of $536,140 to Graham Contractors, Inc. and authorize the City Manager to execute the contract when all necessary conditions have been met, and 3) Approve a 10% construction contingency in the amount of $53,614.
Staff
Prepared by: Gregory S. Card, Purchasing Officer
Reviewed by: Timothy J. Kirby, Director of Finance
Reviewed by: Wayne Tanda, Interim Director of Public Works
Reviewed by: Teri Silva, Assistant City Manager
Approved by: Kent Steffens, City Manager
ATTACHMENTS
1. Bid Summary
2. Draft General Construction Contract