REPORT TO COUNCIL
SUBJECT
Title
Reject Bids Received for Washington Park Playground Surface Removal and Replacement (F18-185)
Report
REPORT IN BRIEF
Council approval is requested to reject all bids received in response to Invitation for Bids (IFB) #F18-185 for Washington Park Playground Surface Removal and Replacement. The lowest bid is non-responsive due to license deficiency, and the second bid is significantly higher than the available budget.
EXISTING POLICY
Pursuant to Section 2.08.140 (b) of the Sunnyvale Municipal Code, City Council approval is required to reject public works construction bids, in whole or in part, bids in excess of one hundred thousand dollars ($100,000).
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
This project will remove and dispose of all existing poured-in-place playground surfacing. Thermo Plastic Vulcanized (TPV) Rubber is to be poured in placed to replace the playground surface area of approximately 3,285 square feet as referenced in the plans and as directed by the City.
An IFB was issued on January 24, 2018, with two bids received on February 21, 2018.
McNabb Construction Inc. submitted a bid in the amount of $107,877.00 and Spectraturf submitted a bid in the amount of $67,588.55 as detailed in Attachment 1. After reviewing the Spectraturf bid, staff determined they did not possess a Class A license as specified and required in the IFB. Therefore, Spectraturf’s bid is deemed nonresponsive because they did not possess the required license at the time of bid. McNabb Construction Inc. bid is considerably higher than the available budget of $55,000, for this project.
Upon rejection of bids, staff will rebid the project in order to meet the desirable construction window of late spring/early summer.
FISCAL IMPACT
No fiscal impact results from the rejection of bids.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's website.
RECOMMENDATION
Recommendation
Reject all bids received in response to IFB #F18-185 for Washington Park Playground Surface Removal and Replacement.
Staff
Prepared by: Gregory S. Card, Purchasing Officer
Reviewed by: Timothy J. Kirby, Director of Finance
Reviewed by: Chip Taylor, Director of Public Works
Reviewed by: Teri Silva, Assistant City Manager
Approved by: Kent Steffens, City Manager
ATTACHMENTS
1. Bid Summary