REPORT TO COUNCIL
SUBJECT
Title
Review and Approve Recommendations from the Community Event and Neighborhood Grant Distribution Subcommittee and Approve Budget Modification No. 56 in the Amount of $926 to Appropriate Funding to the Community Services Program budget from the Council Service Level Set Aside.
Report
SUMMARY OF SUBCOMMITTEE ACTION
On June 5, 2018, the Community Events and Neighborhood Grant Distribution Subcommittee ("Subcommittee") met to review FY 2018/19 grant applications and to develop funding recommendations for consideration by the full City Council on June 26, 2018. The Subcommittee members, reappointed in January 2018, include Councilmember Smith serving as Chair, Vice Mayor Klein and Councilmember Melton.
The budgeted amount available for allocation in FY 2018/19 through the Community Events Grant Program (CEGP) is $10,500 and $6,500 for the Neighborhood Grant Program (NGP). This year, seven CEGP applications were received for a combined funding request of $27,818. Eleven NGP applications were received for a combined funding request of $8,920. The Report to Subcommittee and Draft Minutes from the June 5, 2018 Subcommittee meeting are included as Attachments 1 and 2.
At the review meeting, staff also provided the Subcommittee with a recap of grant reimbursements for FY 2017/18. In speaking with the grantees, staff confirmed that not all NGP grants would be fully expended. It is anticipated that there will be a remaining minimum balance of $557.45. Staff reported that due to updated building code requirements, the Sunnyvale Downtown Association (SDA) will incur $1,482.75 in unanticipated costs related to stages for the 2018 Summer Series and Jazz & Beyond events. Given that the Council had previously supported these two events with funding, the time sensitivity of the SDA events and the value added by SDA in terms of activity in the downtown, staff proposed that the Subcommittee consider a recommendation to re-distribute the remaining ...
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