REPORT TO COUNCIL
SUBJECT
Title
Authorize an Amendment to an Existing Purchase Order for Library Printed Materials (F14-11)
Report
REPORT IN BRIEF
Approval is requested to amend an existing purchase order with Ingram Library Services, Inc. of LaVergne, TN, for the purchase of adult and juvenile printed materials and pre-processing services for the Library, extending the expiration date from November 30, 2018 to June 30, 2019.
EXISTING POLICY
Pursuant to Section 2.08.040(d) of the Sunnyvale Municipal Code, Council approval is required for the procurement of goods and services exceeding $100,000 in any one transaction. Consistent with Section 2.08.070(b)(6) of the Municipal Code, public library collection materials or services for the provision of public library collection materials or other books or periodicals are exempt from competitive bidding requirements.
ENVIRONMENTAL REVIEW
The purchase of supplies does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(5) in that it is an administrative activity that will not result in direct or indirect changes in the environment.
BACKGROUND AND DISCUSSION
The Library has procured printed materials under delegated purchasing authority from the City Manager since 2000, consistent with Section 2.08.050 of the Sunnyvale Municipal Code. Since that time, the Library has purchased collections material from Ingram and several other smaller suppliers under the competitive bidding exemption provided in the Sunnyvale Municipal Code.
A past Library audit recommended competitively bidding these materials in order to evaluate pricing and services offered by other vendors. To explore that possibility, a Request for Proposal (RFP) process was conducted between August 2013 and October 2013, which resulted in the selection of Ingram Library Services, Inc. as the selected vendor (RTC No. 13-273).
Proposals were evaluated for the ability to ...
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