REPORT TO COUNCIL
SUBJECT
Title
Adopt a Resolution Approving the Updated US 101 and SR 237 Freeway and Freeway Maintenance Agreements with the State of California and Authorize City Manager to Execute These Agreements
BACKGROUND AND DISCUSSION
The State of California acting by and through the Department of Transportation, (Caltrans) and the City of Sunnyvale currently have four active separate freeway agreements (Attachments 1 through 4) and three separate state highway maintenance agreements (Attachments 5 through 7). These agreements were prepared for various segments of US 101, SR 237, SR 82, SR 85, and I-280 within the City limits and were executed in different time periods between 1962 and 2008. The City’s Mathilda Avenue/US 101/SR 237 Interchange Improvements Project is scheduled to start construction in December 2018; as part of the project, both Mathilda Avenue/US 101 and Mathilda Avenue/SR 237 interchanges will be reconfigured, requiring revision to the existing freeway and maintenance agreements.
The updated agreements will consolidate the existing four freeway agreements into two separate agreements, one each for US 101 and SR 237 and supersede all previous agreements. The existing state highway maintenance agreements will be partially superseded to incorporate the new construction by this project. The updated agreements will address right-of-way control and maintenance responsibility over the reconfigured and relocated street segments including Moffett Park Drive. The Mathilda Avenue/US 101/SR 237 Interchange Improvements Project will require Caltrans to issue permits for construction activity within State right-of-way. Caltrans will not issue the required permits unless the existing freeway and maintenance agreements are updated. The updated freeway agreements (Attachment 8 and 9), and updated maintenance agreement (Attachment 10) are attached.
The proposed agreements presented in the staff report have been prepared in coordination with Caltrans and have been reviewed and approved by the City Attorney., The City Council resolution (Attachment 11) will authorize the City Manager to execute both freeway and maintenance agreements.
EXISTING POLICY
General Plan, Chapter 3, Land Use and Transportation Element, Policy 42:
Ensure effective and safe traffic flows for all modes of transport through physical and operational transportation improvements.
General Plan, Chapter 3, Land Use and Transportation Element, Policy 46:
Support statewide, regional, and sub-regional efforts that provide for a safe, effective transportation system that serves all travel modes consistent with established service standards.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
Staff does not anticipate a significant increase in the maintenance cost as a result of these updated and consolidated agreements. Annual maintenance costs of the streets referenced in the agreements will be updated to reflect additional street sweeping and landscape maintenance responsibilities in the next operating budget cycle starting FY 20/21.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's website.
RECOMMENDATION
Recommendation
Adopt the resolution approving the updated US 101 and SR 237 freeway and freeway maintenance agreements with the State of California (Caltrans) and authorize the City Manager to execute these agreements.
Prepared by: Ganesh Karkee, Traffic Engineer
Reviewed by: Shahid Abbas, Transportation and Traffic Manager
Reviewed by: Chip Taylor, Director, Public Works
Reviewed by: Teri Silva, Assistant City Manager
Approved by: Kent Steffens, City Manager
ATTACHMENTS
1. Freeway Agreement (July 17, 1990)
2. Freeway Agreement (February 16, 1993)
3. Freeway Agreement (October 31, 1995)
4. Freeway Agreement (August 11, 1997)
5. Freeway Maintenance Agreement (May 31, 1962)
6. Freeway Maintenance Agreement (July 11, 1967)
7. Freeway Maintenance Agreement (January 2, 2008)
8. Updated Freeway Agreement for US 101
9. Updated Freeway Agreement for SR 237
10. Updated Freeway Maintenance Agreement
11. Resolution to Adopt Freeway Agreements for US 101, SR 237, and Freeway
Maintenance Agreement