Legislative Public Meetings

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File #: 19-0009   
Type: Report to Council Status: Passed
Meeting Body: City Council
On agenda: 1/8/2019
Title: Appoint Councilmembers to Intergovernmental Assignments; Ratify Appointments of Councilmembers made by Outside Agencies; Take Action to Modify, Create, or Terminate Council Subcommittees
Attachments: 1. 2019 IGR Appointments for Consideration, 2. 2019 Council IGR Review Forms, 3. Supplemental Materials (1-2-2019) Corrected 2019 Appointments for Consideration

REPORT TO COUNCIL

SUBJECT

Title

Appoint Councilmembers to Intergovernmental Assignments; Ratify Appointments of Councilmembers made by Outside Agencies; Take Action to Modify, Create, or Terminate Council Subcommittees

 

Report

BACKGROUND

On December 18, 2018, the City Council held a Study Session to review their intergovernmental (IGR) assignments, and state their interest in either retaining or dropping those assignments, or express interest in serving on other assignments.

 

The purpose of this report is for Council to review and possibly ratify Councilmember appointments as presented. Appointees represent the City’s interests and influence policies and regulations of other agencies. With a few minor exceptions, all Council appointments are made annually in January; at this time, Council also considers ratifying appointments made by outside agencies.

 

At the Study Session, Council discussed postponing assigning members to the Subcommittee to Discuss Items of Mutual Interest with Local School Districts until further notice and potentially adding Foothill-DeAnza Community College District to the process.

 

EXISTING POLICY

Council Policy 7.4.12, Council Appointments to Intergovernmental Agencies

Council Policy 7.4.13, Council Subcommittees and Council- or Mayor- Created Advisory Task Forces

 

ENVIRONMENTAL REVIEW

The action being considered does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378 (b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.

 

DISCUSSION

When making IGR appointments, Council considers the City’s overall intergovernmental priorities as well as the particular interests and backgrounds of individual Councilmembers. The 2019 IGR Appointments for Consideration (Attachment 1) lists for reference the names of all interested parties and number of appointments available. The 2019 Council IGR Review Forms (Attachment 2) express the interest of Councilmembers to retain or drop their existing assignments.

 

FISCAL IMPACT

There is no fiscal impact associated with this report.

 

PUBLIC CONTACT

Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's website.

 

ALTERNATIVES

1. Ratify Community Member Appointments

2. Reaffirm Board and Commission Liaison Assignments

3. Take Action to Modify, Create, or Terminate Council Subcommittees

4. Appoint Councilmembers to Remaining Council Subcommittees and Standing  Committees

5. Appoint Councilmembers to serve on External IGR Agencies

6. Ratify Appointments Made by Outside Agencies including Pre-ratification of appointments that are still pending.

7. Other action as directed by Council.

 

STAFF RECOMMENDATION

Recommendation

Alternatives 1 through 6: 1) Ratify Community Member Appointments; 2) Reaffirm Board and Commission Liaison Assignments; 3) Take Action to Modify, Create, or Terminate Council Subcommittees; 4) Appoint Councilmembers to Remaining Council Subcommittees and Standing Committees; 5) Appoint Councilmembers to serve on External IGR Agencies; 6) Ratify Appointments Made by Outside Agencies including Pre-ratification of appointments that are still pending.

 

Additionally, staff recommends that Councilmembers identify any other IGR assignments they have applied for to provide Council an opportunity to pre-ratify.

 

Staff

Prepared by: Jennifer Nuñez, Executive Assistant

Reviewed by: Teri Silva, Assistant City Manager

Approved by: Kent Steffens, City Manager

 

ATTACHMENTS

1. 2019 IGR Appointments for Consideration

2. 2019 Council IGR Review Forms