REPORT TO COUNCIL
SUBJECT
Title
Award of Contract to TJKM Transportation Consultants for Homestead Road at Homestead High School Pedestrian and Bicycle Improvements (F19-018)
Report
REPORT IN BRIEF
Approval is requested to award a contract to TJKM Transportation Consultants (TJKM) of Pleasanton, in an amount not to exceed $212,967 ($170,993 for base services and $41,974 for optional services), for professional design services associated with the Homestead Road at Homestead High School Pedestrian and Bicycle Improvement Project. Approval is also requested for a 10% contingency in the amount of $21,297.
EXISTING POLICY
Pursuant to Section 2.08.040 of the Sunnyvale Municipal Code, City Council approval is required for the procurement of goods and/or services exceeding $100,000 in any one transaction.
ENVIRONMENTAL REVIEW
The award is for the design phase of the project and is not a project with the meaning of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment., However it is expected that the CEQA determination for this project will be a categorical exemption pursuant to CEQA Guidelines section 15301 for existing facilities involving negligible or no expansion of use. The consultant will review all CEQA documentation as part of the design review.
BACKGROUND AND DISCUSSION
The City of Sunnyvale, as the lead agency, partnered with the City of Cupertino, Fremont Unified High School District, and Homestead High School to improve existing traffic signals at the intersections of Homestead Road and South Mary Avenue, and Homestead Road and Kennewick Drive.
The proposed improvements will consist of civil and traffic signal modifications, including all signing, striping and traffic signal timing modifications to facilitate a reduction in greenhouse gas emissions caused by unnecessary vehicle idling, promote bicycle and pedestrian travel, as well as incorporate improvements for pedestrians and bike safety.
A Request for Proposal (RFP) was posted on the DemandStar public procurement network in August 2018 and 11 firms requested the RFP documents. Three proposals were received on October 2, 2018 from BKF Engineers, Kimley-Horn and Associates, Inc., and TJKM. The proposals were evaluated by a team consisting of staff from the Public Works Department on qualifications and experience with similar projects and project approach. The evaluation team agreed that TJKM offers the best value to the City, due to their experience with similar projects, qualified project team, and strong project work plan and approach.
TJKM proposed base pricing in the amount of $170,993 and optional services in the amount of $41,974 for additional potholing, boundary determination, Board/Commission meetings, and report preparation.
FISCAL IMPACT
The contract consists of base services in the amount of $170,993, optional services in the amount of $41,974, and a 10% contingency in the amount of $21,296.70, for a total of $234,264.00. Funding is available in Project 833800 - Pedestrian/Bicycle Improvement - Homestead Rd at Homestead High School.
Funding Source
The project is funded through Congestion Mitigation and Air Quality (CMAQ) and One Bay Area Grants (OBAG) funds, and they are administered by the Santa Clara Valley Transportation Authority (VTA) through the Vehicle Emissions Reductions Based at Schools (VERBS) program.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's website.
RECOMMENDATION
Recommendation
1) Award a contract to TJKM Transportation Consultants of Pleasanton in the amount not to exceed $212,967 ($170,993 for base services and $41,974 for optional services) in substantially the same form as Attachment 1 to the report, and authorize the City Manager to execute the contract when all necessary conditions have been met; and 2) approve a 10% contingency in the amount of $21,296.70.
Staff
Prepared by: Gregory S. Card, Purchasing Officer
Reviewed by: Timothy J. Kirby, Director of Finance
Reviewed by: Chip Taylor, Director of Public Works
Reviewed by: Teri Silva, Assistant City Manager
Approved by: Kent Steffens, City Manager
ATTACHMENTS
1. Draft Consultant Services Agreement