REPORT TO COUNCIL
SUBJECT
Title
Approve 2019 Board and Commission Work Plans
Report
DISCUSSION
The City's Boards and Commissions have developed proposed Work Plans relating to the routine and policy issues they will be acting on within the next 12 months, and have tentatively set their calendar of meeting dates for 2019 (see Attachments 1 through 8).
In the past, these Work Plans were submitted annually for Council approval following the Council Study Issues and Budget Issues Workshop, and later following Council approval of the study issue dates. This process often resulted in delays bringing the Work Plans to the Boards and Commissions for review and approval, and finally to Council for approval, sometimes as late in the year as April and May.
In 2017, to facilitate a more streamlined process and to provide the Boards and Commissions with an approved meeting calendar earlier in the year, the 2018 work plans and meeting calendar was reviewed by the Boards and Commissions in December 2017 or January 2018, and approved by Council on February 6, 2018. This year, the same streamlined process was followed, and most of the Boards and Commissions reviewed and approved their Work Plans by the end of 2018. The proposed 2019 Work Plans (Attachments 1 through 8) list the regularly scheduled Board and Commission meeting dates, routine and special assignments specific to each Board or Commission, and in some instances, carry-over study issues remaining to be heard.
With this revised workflow, new study issues to be ranked by Council on March 7, 2019 and to be scheduled later to be heard by Boards and Commissions will be added to the Board and Commission Work Plans. The updated Work Plans will be provided to Boards and Commissions as an "Information Only" item on their agendas.
EXISTING POLICY
Council Policy 7.2.19 Boards and Commissions, Section 2.I.(I)(a) Work Plans: Each Board and Commission shall create an Annual Work Plan which is a 12-month calendar of the polic...
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