REPORT TO COUNCIL
SUBJECT
Title
Approve a Revised Contribution in the Amount of $43,072.80 for Participation in the Santa Clara/Santa Cruz Counties Airport/Community Roundtable and Approve Budget Modification No. 14
Report
BACKGROUND
On August 14, 2018, the City Council approved joining the Santa Clara/Santa Cruz Counties Airport/Community Roundtable (Report to Council 18-0632). Spearheaded by the Cities Association of Santa Clara County at the Congressional request from Representatives Eshoo, Khanna, and Panetta, the Roundtable would include the 21 local jurisdictions of Santa Clara and Santa Cruz Counties. The Roundtable would be tasked to work with San Francisco International Airport, San Jose International Airport and the Federal Aviation Administration (FAA) to address the growing concern of aircraft noise. The formation of a roundtable was also a recommendation made from the Select Committee chaired by Santa Clara County Supervisor Joe Simitian as well as discussed at the Ad Hoc Advisory Committee on South Flow Arrivals.
EXISTING POLICY
Council Policy 7.4.14 Legislative Management Positions, Position 12: Engagement with the Federal Aviation Administration Regarding Airplane Noise
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378 (a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
DISCUSSION
The Roundtable’s mission is to address community noise issues and concerns and make recommendations to the regional airports and the FAA. A budget allocation of $250,000 is proposed to cover staff support, operating costs, as well as to retain consultants as specified and approved by the Roundtable membership. The Roundtable shall thereafter establish a budget for each fiscal year. The City’s original share of $26,859 was estimated using a Per Capita Fee Structure modeled after the San Francisco Roundtable membership costs. Each city would be assessed based on population (using most recent available census numbers), times the per capital fee structure noted below:
|
Per Capita Fee Structure |
|
Large City |
$0.50 |
|
Small City |
$0.50 |
|
Medium City |
$0.50 |
|
XL City |
$0.10 |
|
County |
$0.50 |
Sunnyvale is designated as a Large City, listed with a population of 149,831, times $0.50, which equals $74,916. The $74,916 amount reflects the maximum the city could contribute using the formula, but since the Cities Association of Santa Clara County set an initial budget of $250,000, each jurisdiction’s contribution changes proportionately. Sunnyvale’s proportional share equals 0.3585288 of the total. Sunnyvale’s population allocation of $74,916 times 0.3585288 equals Sunnyvale’s estimated contribution of $26,859.54 for the initial year.
Membership cost assumptions were based on participation by all 21 jurisdictions identified in the initial Memorandum of Understanding (Attachment 1) presented to Council in August 2018. The Roundtable MOU proposal was brought back to the Cities Association Board of Directors for final approval in October 2018, with a total of 13 cities voting to join (Attachment 2). The City of San Jose voted not to join the Roundtable, driving up membership costs significantly. Other cities declining Roundtable membership include Milpitas, Campbell, Gilroy, Morgan Hill, Watsonville, Los Gatos, Capitola, and Scotts Valley. Cost adjustments have been made accordingly to meet the target budget of $250,000, Sunnyvale’s revised total budget contribution is $43,072.80 (Attachment 3). The City Council approved up to $35,000 in August 2018.
FISCAL IMPACT
Staff is recommending Council authorize Sunnyvale to contribute $43,072.80 to provide funding for the Roundtable. Council approved Budget Modification No.3 in August 2018 to appropriate $35,000 to a new project. Staff is recommending Budget Modification No. 14 to appropriate the additional $8,072.80. If the Roundtable is established and continues, staff will roll the ongoing cost into the FY 2019/20 operating budget for the Office of the City Manager.
Budget Modification No. 14
FY 2018/19
|
|
Current |
Increase/ (Decrease) |
Revised |
|
General Fund |
|
|
|
|
Expenditures: |
|
|
|
|
New Project - Santa Clara/Santa Cruz Counties Airport/Community Roundtable |
$35,000 |
$8,073 |
43,073 |
|
|
|
|
|
|
Reserves: |
|
|
|
|
Budget Stabilization Fund |
$40,293,643 |
($8,073) |
$40,285,570 |
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's website.
RECOMMENDATION
Recommendation
Approve the revised contribution in the amount of $43,072.82 for participation in the Santa Clara/Santa Cruz Counties Airport/Community Roundtable and Approve Budget Modification No. 14.
Staff
Prepared by: Lupita Alamos, Senior Management Analyst
Reviewed by: Timothy J. Kirby, Director of Finance
Reviewed by: Teri Silva, Assistant City Manager
Approved by: Kent Steffens, City Manager
ATTACHMENTS
1. Roundtable MOU, August 2018
2. Revised Roundtable MOU, October 2018
3. Final Roundtable Funding Formula