REPORT TO COUNCIL
SUBJECT
Title
Award of Contract to TJKM Transportation Consultants for East Sunnyvale Sense of Place Project (F19-099)
Report
REPORT IN BRIEF
Approval is requested to award a contract to TJKM Transportation Consultants (TJKM) of Pleasanton, in an amount not to exceed $686,310 ($487,866 for base services and $198,444 for optional services), for professional design services associated with the East Sunnyvale Sense of Place Project. Approval is also requested for a 10% contingency in the amount of $68,631.
EXISTING POLICY
Pursuant to Chapter 2.08 of the Sunnyvale Municipal Code, contracts for this type of service are awarded pursuant to a Request for Proposals (RFP) best value process, unless otherwise exempt from the competitive bidding process. Additionally, City Council approval is required for the procurement of goods and/or services exceeding $100,000 in any one transaction.
ENVIRONMENTAL REVIEW
This action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
The construction of the project will require CEQA review prior to commencement; the appropriate level will be determined during the design process.
BACKGROUND AND DISCUSSION
The East Sunnyvale Area Transportation Improvements project includes improvements in the East Sunnyvale Area Sense of Place (south of Highway 101 and west of Lawrence Expressway). All improvements are located in the East Sunnyvale Area as defined in the plan and include reduced curb radii at the intersection of Wolfe/Stewart, bicycle lanes and enhancements, transit stop upgrades, crosswalk installation and enhancements, ADA compliant curb ramps, and bike box signal modifications. The project is necessary to advance the goals of the East Sunnyvale Area Sense of Place Plan and will encourage re-development as described in the plan. Many of the improvements included will require routine maintenance, which is not covered by the grant funding and is identified in the current budget as $80,000 every five years. This project will be required to coordinate with in-process nearby development projects that are required through conditions of approval to install some of the improvements identified in the plan.
A Request for Proposal (RFP) was posted on the Demandstar public procurement network on January 25, 2019 and ten firms requested the RFP documents. A sole proposal was received on February 20, 2019 from TJKM. A team consisting of staff from the Public Works Department evaluated the proposal based on qualifications and experience with similar projects and project approach. The evaluation team agreed that TJKM offers value to the City due to their experience with similar projects, qualified project team, familiarity with the City, and strong project work plan and approach.
TJKM initially proposed base pricing in the amount of $497,999, which was subsequently negotiated to $487,866 without a reduction in work scope. Optional services in the amount of $198,444 are also included for additional potholing, a conditional record of survey, an environmental clearance report, and midblock crosswalk designs.
FISCAL IMPACT
The contract consists of base services in the amount of $487,866, optional services in the amount of $198,444, and a 10% contingency in the amount of $68,631, for a total of $754,941. Funding is available in Project 832920 - East Sunnyvale Area Transportation Improvements.
Funding Source
Project 832920 - East Sunnyvale Area Transportation Improvements is funded by a Santa Clara Valley Transportation Authority OBAG2 (One Bay Area Grant - Cycle 2) grant with matching funds provided by Sense of Place and Transportation Impact Fees.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's website.
RECOMMENDATION
Recommendation
Take the following actions:
- Make a finding of California Environmental Quality Act (CEQA) categorical exemption pursuant to CEQA Guidelines Section 15378(a)
- Award a contract in substantially the same form as Attachment 1 to the report in the amount of $686,310 to TJKM Transportation Consultants
- Authorize the City Manager to execute the contract when all necessary conditions have been met
- Approve a 10% contingency in the amount of $68,631
Staff
Prepared by: Gregory S. Card, Purchasing Officer
Reviewed by: Timothy J. Kirby, Director of Finance
Reviewed by: Chip Taylor, Director of Public Works
Reviewed by: Teri Silva, Assistant City Manager
Approved by: Kent Steffens, City Manager
ATTACHMENTS
1. Draft Consultant Services Agreement