REPORT TO COUNCIL
SUBJECT
Title
Approve the Schematic Design, the Highly Recommended and Recommended Cost Saving Strategies, and Direct Staff to Proceed with the Design and Construction Procurement for Civic Center Phase 1
Report
REPORT IN BRIEF
Council approved the Civic Center Modernization Master Plan in September 2018. A design contract for Phase 1 of the Civic Center Project was awarded to SmithGroup in December 2018.
Since award, City Staff and SmithGroup have been working diligently to further develop the design of the new City Hall, Public Safety Addition, and approximately six acres of civic campus open space. To be a leader in sustainability, both the new City Hall and the Emergency Operations Center will be all electric; in addition, City Hall will also be Certified LEED Platinum and Net Zero Energy. During the schematic design effort, it was identified that City staffing levels have already utilized much of the growth anticipated for the building; the square footage estimated in the Master Plan for City Hall was not sufficient to support the current City staffing levels and account for future growth.
As part of the schematic design phase an updated cost estimate was prepared. The cost estimate showed that project cost had increased. A majority of the cost growth can be attributed to an increase in building square footage as well as an increase in cost for sustainable building features. City staff has identified several design options to help reduce the project construction cost.
An updated Financing Plan has been prepared. By combining multiple funding sources (one-time funding, lease revenue bonds, and rent from enterprise funds), the City is able to finance the project without negatively impacting the General Fund Budget Stabilization Fund Reserves in the 20-year financial plan.
Staff recommends that Council approve the schematic design and direct staff to proceed with the design and construction procurement for Civic Center Phase 1.
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