REPORT TO COUNCIL
SUBJECT
Title
Award a Contract to Sierra-Cedar, Inc. in the amount of $4,025,000 for Implementation Services for an Oracle Cloud Enterprise Resource Planning System (F19-221)
Report
REPORT IN BRIEF
Approval is requested to award a Contract to Sierra-Cedar, Inc. in the amount of $4,025,000 which includes $3,842,500 in base services and $182,500 in optional services for Implementation Services for an Oracle Cloud Enterprise Resource Planning System. Approval is also requested for a 10% contingency in the amount of $384,250.
EXISTING POLICY
Pursuant to Section 2.08.040 of the Sunnyvale Municipal Code ("SMC"), City Council approval is required for the procurement of goods and/or services exceeding $100,000 in any one transaction.
In addition, pursuant to Section 2.08.060 of the Sunnyvale Municipal Code the purchasing officer may engage a competitive negotiation procurement and enter into negotiations with the persons reasonably likely to be considered for selection of contract award based on best value to the city and evaluation criteria set forth in the proposal documents. Moreover, SMC Section 2.08.230 states that when a contractor fails to deliver goods or services in the quality, quantity, manner and time specified in the contract, such goods and/or services may be obtained from any source.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonable foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
In June of 2017 the City issued a Request for Proposals (RFP) for the purchase and implementation of an Enterprise Resource Planning (ERP) System to replace the City's legacy financial and human resources systems. The RFP sought an integrated solution for the City's core ...
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