REPORT TO COUNCIL
SUBJECT
Title
Authorize the Issuance of a Purchase Order to Pap? Machinery for a John Deere 310SL HL Backhoe (F19-204) for $101,665.97 excluding $9,149.31 in sales tax and approve Budget Modification No. 9 in the amount of $110,816.
Report
REPORT IN BRIEF
Approval is requested to authorize the issuance of a Purchase Order to Pap? Machinery of Newark in the amount of $101,665.97 (including tire fees) excluding $9,149.31 in sales tax, for one (1) 2019 John Deere 310SL HL Backhoe.
EXISTING POLICY
Pursuant to Section 2.08.040 of the Sunnyvale Municipal Code, Council approval is required for the procurement of goods and/or services greater than $100,000 in any one transaction.
In accordance with Sunnyvale Municipal Code Section 2.08.220(b), the purchasing officer may authorize the procurement of goods and/or services through a contract initiated by another governmental, public or quasi-public agency, provided that the parties agree, it was awarded within 12 months, the contract is identical or nearly identical and resulted from competitive bids methods similar to those set forth in Sunnyvale Municipal Code Section 2.08.060.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
The City's Environmental Services Department, Water Division (ESD) is responsible for the operation, maintenance, and repair of over 300 miles of water main and related assets. To access these assets, staff utilizes backhoes to perform street excavations, which remove necessary layers of asphalt and soil and perform other associated construction tasks. Currently the Water Division shares one backhoe between all crews and has needed to rent a...
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