REPORT TO COUNCIL
SUBJECT
Title
Award of Bid No. PW19-24 to Omni Construction Services, Inc. for the Renovation of Golf Buildings at Sunken Gardens Golf Course and Finding of California Environmental Quality Act (CEQA) Categorical Exemption
Report
REPORT IN BRIEF
Approval is requested to award a construction contract in the amount of $468,000 to Omni Construction Services, Inc. of Burlingame for the Golf Buildings Renovation at Sunken Gardens Project (Public Works Project No. PR-19-06) and approval of a 10% construction contingency in the amount of $46,800.
EXISTING POLICY
Section 1309 of the City Charter requires public works construction contracts to be awarded to the lowest responsive and responsible bidder.
Pursuant to Section 2.09.040 of the Sunnyvale Municipal Code, City Council approval is required for public works contracts exceeding $100,000 in any one transaction.
ENVIRONMENTAL REVIEW
The project is categorically exempt under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15301(d) for the maintenance and repair of existing public facilities involving negligible or no expansion of an existing use.
BACKGROUND AND DISCUSSION
The Golf Buildings Renovation project will renovate the existing golf building at Sunken Gardens Golf Course to bring it into compliance with current building codes and ADA requirements. In addition, other improvements will be constructed for safety, attractiveness, and usability in the Golf Course Operations program.
The renovation project consists of three components:
1. Renovate and expand two restrooms in the golf course facility building to meet current building code and ADA accessibility requirements.
2. Remodel the pro-shop and the pro-shop office in the golf course facility building.
3. General site improvements that include restriping a portion of the existing parking lot, new paving at the pro-shop entrance, new concrete for the exterior restrooms entrance and main entrance and a new wood fence in front of the restrooms for privacy screening.
Currently, the men’s and women’s restrooms are located within the envelope of the golf building. Each restroom has a single exterior door entrance. The men’s restroom has one water closet, one lavatory, and one urinal. The women’s restroom has two water closets and one lavatory. The layout of fixtures and the ingress and egress of the restrooms do not meet current ADA guidelines. The overall size of each room is too small to comply with current regulations. The storage spaces within the pro shop adjacent to the restrooms will be utilized for expansion of each restroom. The mechanical, electrical and plumbing fixtures of the restrooms will be upgraded for energy and water efficiency.
The pro-shop is located within the envelope of the golf building, which was constructed in the 1960’s as an Eichler-style one story design. The renovation will remove the existing storage room and install an electrical closet, a water heater closet, and a checkout counter with a new layout of the pro-shop. The interior finishes of the pro-shop and its office will be upgraded. The improvements also include lighting, the connection and wiring of the phone, cable, safety alarm and internet.
The restriping of a portion of the parking lot is located at the southeast corner of the parking lot. The number of parking stalls remains the same while two current accessible stalls, which do not meet the latest ADA requirement will be restriped as standard stalls. Four fully compliant accessible parking spaces will be provided immediately adjacent to the restaurant building. A striped path will be installed for the accessibility requirement.
The project was advertised for competitive bidding on the City’s DemandStar public procurement network and distributed to the Bay Area Builder’s Exchange on July 5, 2019. Four contractors requested bid documents and sealed bids were opened on July 31, 2019, with three (3) responsive bids received. Omni Construction Services, Inc. is the lowest responsive and responsible bidder with a bid in the amount of $468,000 (see Attachment 1 - Bid Summary).
FISCAL IMPACT
Project costs consist of the construction contract in the amount of $468,000 and a 10% construction contingency in the amount of $46,800, for a total of $514,800.
Funding Source
Budgeted funding is available in Project 828400 - Golf Buildings Renovations which is funded by the Park Dedication Fund.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's website.
RECOMMENDATION
Recommendation
Take the following actions:
- Make a finding of a categorical exemption from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(d)
- Award a contract in substantially the same form as Attachment 2 to the report in the amount of $468,000 to Omni Construction Services, Inc.
- Authorize the City Manager to execute the contract when all necessary conditions have been met
- Approve a 10% construction contingency in the amount of $46,800
Staff
Prepared by: Gregory S. Card, Purchasing Officer
Reviewed by: Timothy J. Kirby, Director of Finance
Reviewed by: Chip Taylor, Director of Public Works
Reviewed by: Teri Silva, Assistant City Manager
Approved by: Kent Steffens, City Manager
ATTACHMENTS
1. Bid Summary
2. Draft General Construction Contract