REPORT TO COUNCIL
SUBJECT
Title
Approve Amendments to Council Policy 7.2.19 (Boards and Commissions) as Requested by the City Council
Report
BACKGROUND
On August 27, 2019, the Council reviewed recommendations by the Council Subcommittee on Board and Commission Bylaws to amend Council Policy 7.2.12. The Subcommittee's recommendations stemmed from multiple meetings with Board and Commission Chairs and Vice Chairs to evaluate the City's policies and practices to ensure board and commissions' continued effectiveness. Administrative process improvements were shared with the City Manager for his consideration on implementation. Topics of discussion and recommendation focused on 1. Board and Commission Member Orientation and Onboarding, 2. Study Issues, 3. Agenda Management, 4. Community Outreach and Engagement. The Council also made recommendations and provided direction to Councilmember Hendricks, Chair of the Subcommittee, to come back to Council with additional amendments to Council Policy 7.2.12 suggested at the Council meeting.
EXISTING POLICY
Council Policy 7.2.19 Boards and Commissions
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental, organizational or administrative activity that will not result in direct or indirect changes in the environment.
DISCUSSION
At the conclusion of the August 27, 2019 Council meeting, the Council adopted the suggested changes to Council Policy 7.2.19 Boards and Commissions relating to:
* Planning Commission meeting start time
* Chair's Role and Responsibilities
* Council Liaison to Boards and Commissions
* Board and Commission Role Outside of Meeting
In addition to approving the Subcommittee recommended amendments, the Council also requested Councilmember Hendricks proposed additional amendments to the policy and bring back for Council ado...
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