REPORT TO COUNCIL
SUBJECT
Title
Award a Contract to Can/Am Technologies, Inc. for Software Licensing and Implementation Services for the Teller Point-of-Sale System (F20-065)
Report
REPORT IN BRIEF
Approval is requested to award a Contract to Can/Am Technologies, Inc. (CanAm) of Lakewood, CO for base implementation services in the amount of $90,250, optional implementation services and hardware in the amount of $25,580, and a 10-year agreement for Software-as-a-Service (SaaS) cloud licensing for the Teller Point-of-Sale System license in the amount of $467,693, for a total contract amount of $583,523. Approval is also requested for 10% contract contingency on the base implementation services and optional services and hardware purchase in the amount of $11,583.
EXISTING POLICY
Pursuant to Section 2.08.040 of the Sunnyvale Municipal Code, City Council approval is required for the procurement of goods and/or services exceeding $100,000 in any one transaction.
Further, Section 2.08.070(b)(3) authorizes the purchase of goods and/or services to be exempted from the competitive bidding requirements when the solicitation of bids or proposals would be impractical, unavailing or impossible.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environmental.
BACKGROUND AND DISCUSSION
On August 27, 2019, Council awarded a contract to Sierra-Cedar, Inc. (Sierra-Cedar) for implementation of the Oracle Fusion Cloud Enterprise Resource Planning (ERP) System (RTC No.19-0850). The CanAm Teller system was included as a 3rd party product in Sierra-Cedar's implementation proposal. During the negotiation process with Sierra-Cedar, staff engaged with CanAm to conduct an on-site demonstr...
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