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File #: 19-1134   
Type: Report to Council Status: Passed
Meeting Body: City Council
On agenda: 12/3/2019
Title: Modify a Purchase Order with Ingram Library Services, Inc. for Purchase of Library Printed Materials and Pre-Processing Services (F20-069)
Attachments: 1. Draft Purchase Order
REPORT TO COUNCIL

SUBJECT
Title
Modify a Purchase Order with Ingram Library Services, Inc. for Purchase of Library Printed Materials and Pre-Processing Services (F20-069)

Report
REPORT IN BRIEF
Approval is requested to amend an existing purchase order with Ingram Library Services, Inc. of LaVergne, TN, increasing the not-exceed amount by $12,000 for a new not-to-exceed amount of $108,000 and to extend the termination date until November 30, 2019.

EXISTING POLICY
Pursuant to Chapter 2.08.040 of the Sunnyvale Municipal Code, City Council approval is required for the procurement of goods and/or services exceeding $100,000 in any one transaction.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.

BACKGROUND AND DISCUSSION
The City currently contracts with Ingram Library Services (Ingram), Inc for the purchase of adult and juvenile publications for the Sunnyvale Public Libraries. In April, the City went through a competitive Request for Proposal (RFP) process and selected Baker and Taylor (RTC No. 19-0884) to provide audiovisual and print materials with a contract beginning on October 1, 2019. In advance of this transition, an increase in orders submitted to Ingram was required to avoid disruption of services. In addition, many outstanding backorders and pre-published titles were fulfilled late. The request will increase the purchase order by $12,000 to provide funding for necessary services, and back orders fulfilled before the purchase order expired on September 30, 2019 and will extend the termination date until November 30, 2019.

FISCAL IMPACT
Funding for the increase of the purchase order is available in the Library Program - 620. The funding for the...

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