REPORT TO COUNCIL
SUBJECT
Title
Award of Bid No. PW20-03 to Hagensen Pacific Construction, Inc. for the Washington Community Swim Center and Adopt the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the Project
Report
REPORT IN BRIEF
Approval is requested to award a construction contract in the amount of $10,514,165 to Hagensen Pacific Construction, Inc. of San Jose for the Washington Community Swim Center project (Public Works Project No. PR-15-02) and approval of a 15% construction contingency in the amount of $1,577,125.
EXISTING POLICY
Section 1309 of the City Charter requires public works construction contracts to be awarded to the lowest responsive and responsible bidder.
Pursuant to Section 2.09.040 of the Sunnyvale Municipal Code, City Council approval is required for public works contracts exceeding $100,000 in any one transaction.
ENVIRONMENTAL REVIEW
In March 2019, the environmental sub-consultant for the project, David J. Powers & Associates, Inc., prepared an Initial Study (IS) for the Washington Community Swim Center Project (Attachment 5). The IS identified one or more potentially significant effects on the environment for which the City, before public release of the Mitigated Negative Declaration, has made or agreed to make project revisions that clearly mitigate the effects to a less than significant level.
A draft Initial Study/Mitigated Negative Declaration (MND) for the Washington Community Swim Center Project was prepared and circulated for public review from March 22, 2019 to April 11, 2019. No comments were received from the public during the public review period. The Final Mitigated Negative Declaration (Attachment 3) and the Mitigation Monitoring and Reporting Program (Attachment 4) are presented today for Council adoption.
BACKGROUND AND DISCUSSION
The Washington Community Swim Center Project provides for the complete replacement and enhancement of the Washington Pool complex including the pool, deck and buildings, which were constructed in 1955. The project objective is to significantly improve recreational swim, water play, swim lesson instruction, and other water recreation opportunities for the community. There are other pool facilities in Sunnyvale that offer lap and competitive swimming, but there is no aquatic facility available with a focus on recreation.
In September 2016, a contract for design and construction support services for the project was awarded by Council to Dahlin Group, Inc. (RTC No. 16-0771), an architectural firm. City staff and the architect hosted a series of community meetings to review the objectives of the project and receive input on desired design features for the new facility. A preferred conceptual design was created based on a combination of feedback from the community, input from City staff that will operate and maintain the facility, and the goals of the Council approved Capital Project. In July 2017, the preferred conceptual design was approved by Council and detailed design, preparation of construction documents and permitting began. The final design includes three new buildings with pool locker rooms, restrooms, showers, a small community room, offices for staff and lifeguards and rooms for pool equipment, parks maintenance and equipment storage. The new buildings will be constructed to meet CALGreen construction standards in conformance with the City’s Green Building Program for new public facilities and one of the buildings will include a solar photovoltaic system. The pool deck has been expanded and a new splash pad with a concrete seat bench to separate it from the new pool are included. The new pool includes a zero-depth entry at the recreation side as well as four lap lanes on the sports side. All permitting was approved in July 2019 and the project was prepared for construction bidding.
The project was advertised for competitive bidding on the City’s DemandStar public procurement network and distributed to the Bay Area Builder’s Exchange on August 23, 2019. Thirty-three (33) contractors requested bid documents and three responsive bids were opened on October 2, 2019. Hagensen Pacific Construction, Inc. was the lowest responsive and responsible bidder in the amount of $10,514,165 (Attachment 1 - Bid Summary).
FISCAL IMPACT
Project costs consist of the construction contract in the amount of $10,514,165 and a 15% contingency in the amount of $1,577,125, for a total of $12,091,290.
There is no fiscal impact with the adoption of the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program.
Budgeted funding is available in Project 826710 - Washington Community Swim Center. This project is funded by the Park Dedication Fund.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's website.
A notice was advertised in the local newspaper that the Initial Study/Mitigated Negative Declaration was available for public review and posted at the Washington Pool site and at the County Recorder’s office (Attachment 6).
RECOMMENDATION
Recommendation
Take the following actions:
- Make the findings required by the California Environmental Quality Act as stated in the MND, as Attachment 2 to the report, adopt the Final Mitigated Negative Declaration, as Attachment 3 to this report, and Mitigation Monitoring and Reporting Program, as Attachment 4 to the report, for the project
- Award a contract in substantially the same form as Attachment 2 to the report in the amount of $10,514,165 to Hagensen Pacific Construction, Inc.
- Authorize the City Manager to execute the contract when all necessary conditions have been met
- Approve a 15% construction contingency in the amount of $1,577,125
Staff
Prepared by: Gregory S. Card, Purchasing Officer
Reviewed by: Timothy J. Kirby, Director of Finance
Reviewed by: Chip Taylor, Director of Public Works
Reviewed by: Teri Silva, Assistant City Manager
Approved by: Kent Steffens, City Manager
ATTACHMENTS
1. Bid Summary
2. Draft General Construction Contract
3. Final Mitigated Negative Declaration
4. Mitigation Monitoring and Reporting Program
5. Initial Study
6. Notice of Intent to Adopt a Mitigated Negative Declaration