REPORT TO COUNCIL
SUBJECT
Title
Modify a Purchase Order with Otis Elevator Company for Elevator Repairs (F20-063)
Report
REPORT IN BRIEF
Approval is requested to amend an existing blanket purchase order with Otis Elevator Company of Sunnyvale, CA, for elevator repairs, increasing the not-to-exceed amount by $44,000 for a new total not-to-exceed amount of $139,000.
EXISTING POLICY
Pursuant to Section 2.08.040 of the Sunnyvale Municipal Code, City Council approval is required for the procurement of goods and/or services exceeding $100,000 in any one transaction.
Further, Section 2.08.070(b)(3) of the Sunnyvale Municipal Code exempts from competitive bidding those purchases in which solicitations of bids or proposals would be impractical, unavailing or impossible.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
The City contracts with Otis Elevator Company (Otis) annually for City elevator maintenance. Otis was selected as the sole vendor for necessary repairs and maintenance for all City of Sunnyvale elevators and the multi-modal Caltrain Station parking structure elevators, which the City maintains, through an exemption to competitive bidding requirements. During the term of the blanket purchase order, the contract amount increased from an initial amount of $34,000 to its current limit of $95,000 under the City Manager's award authority. These increases were necessary based on unplanned mechanical failures. Further increase for the elevator repair service was required due to ongoing mechanical repairs of the multi-modal elevators at the Caltrain Station, as a result of continuing vandalism. The request will increase the b...
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