REPORT TO COUNCIL
SUBJECT
Title
Amend a contract with Synagro-WWT, Inc. for pond sediment removal and bio-solids handling and disposal services at the Water Pollution Control Plan (F20-030)
Report
REPORT IN BRIEF
Approval is requested to amend an existing contract with Synagro-WWT, Inc (Synagro) of Baltimore, MD, for pond sediment removal and bio-solids handling and disposal services at the Water Pollution Control Plan, increasing the not-to-exceed amount by $70,000 for a new total not-to-exceed amount of $10,770,000 and extend the contract term until January 31, 2020 to allow for payment of invoices.
EXISTING POLICY
Pursuant to Section 2.08.040 of the Sunnyvale Municipal Code, City Council approval is required for the procurement of goods and/or services exceeding $100,000 in any one transaction.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
The City initiated a 10-year contract with Synagro in December 2009 when the City began a program of dredging the ponds and dewatering the bio-solids for beneficial reuse (RTC No. 09-291). After completing a Request for Information (RFI) and Request for Proposal (RFP), a new contract was awarded to Synagro (RTC No.19-0545) on June 25, 2019. The December 2009 contract with Synagro expired on June 30, 2019 and a new contract was awarded with a term beginning on September 3, 2019.The transition between the two contracts with Synagro resulted in a gap in time between the contracts. Staff is requesting to extend the term of the December 2009 contract to January 31, 2020 and increase the not-to-exceed amount by $70,000 to provide funding to pay outstanding invoices for necessary services that occurred between July 1, 2019 and September 2, 2019. Services performed on or after September 3, 2019 will be paid under the 2019 contract.
FISCAL IMPACT
Funding for the additional amount is available in Project 825521- WPCP Biosolids Processing.
Funding Source
The project is funded by the Wastewater Management Fund.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's website.
RECOMMENDATION
Recommendation
Authorize the City Manager to execute a Fifth Amendment to a December 2009 contract with Synagro-WWT, Inc. of Baltimore, increasing the not-to-exceed amount by $70,000 for a new total not-to-exceed amount of $10,770,000 and extending the contract term until January 31, 2020 to allow for payment of invoices through September 2, 2019.
Staff
Prepared by: Gregory S. Card, Purchasing Officer
Reviewed by: Timothy J. Kirby, Director of Finance
Reviewed by: Ramana Chinnakotla, Director of Environmental Services
Reviewed by: Teri Silva, Assistant City Manager
Approved by: Kent Steffens, City Manager
ATTACHMENTS
1. Fifth Amendment to Services Agreement