REPORT TO COUNCIL
SUBJECT
Title
Authorize the Issuance of a Purchase Order for Microsoft Server End of Life Support and Maintenance to SHI International Corp. (F-20-105)
Report
REPORT IN BRIEF
Approval is requested to authorize the issuance of a Purchase Order to SHI International Corp. of Somerset, NJ in the amount of $116,428.47 for Microsoft server end of life support and maintenance.
EXISTING POLICY
Pursuant to Section 2.08.040 of the Sunnyvale Municipal Code (SMC), City Council approval is required for contracts for the procurement of goods and/or services exceeding $100,000 in any one transaction.
In accordance with SMC Section 2.08.220(b), the purchasing officer may authorize the procurement of goods and/or services through a contract initiated by another governmental, public or quasi-public agency, provided that the parties agree, it was awarded within 12 months, the contract is identical or nearly identical and resulted from competitive bids methods similar to those set forth in SMC Section 2.08.060.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
The Information Technology Department (ITD) is upgrading database and application servers to comply with Microsoft's new licensing model. Starting January 2020 this new licensing model will discontinue standard support for Windows Server OS and SQL Server Database releases 2008 or older, which is the current City standard. Due to current ITD staffing workload, it was determined that upgrading all database and application servers before the new licensing model begins would not be possible. ITD considered potential vendors that could provide this upgrade service, however ...
Click here for full text