REPORT TO COUNCIL
SUBJECT
Title
Authorize the Issuance of a Blanket Purchase Order to P&R Paper Supply Company, Inc. for Janitorial Supplies (F19-222)
Report
REPORT IN BRIEF
Approval is requested to authorize the issuance of a blanket purchase order to P&R Paper Supply Company, Inc. of Redlands, CA. in an amount not to exceed $120,000 for janitorial supplies for a one-year period. Approval is also requested to authorize the City Manager to amend and renew the purchase order for three additional one-year periods, subject to available budget, if pricing and service remain acceptable to the City.
EXISTING POLICY
Pursuant to Section 2.08.040 of the Sunnyvale Municipal Code (SMC), City Council approval is required for the procurement of goods and/or services exceeding $100,000 in any one transaction.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
Janitorial supplies such as cleaning chemicals, hand towels and brooms are used regularly throughout City facilities. Items that are used on a regular, high-volume basis are stocked at the Central Stores warehouse, while supplies needed for emergencies or special projects are purchased on an as-needed basis. All purchases are coordinated through Central Stores staff.
Bid specifications were prepared by Central Stores and Purchasing staff. Purchasing issued an Invitation for Bids through the City's DemandStar public procurement network and directly provided to four (4) suppliers on July 25, 2019. Sealed bids were publicly opened on August 21, 2019, with seven (7) responsive bids received. An eighth bid was received from Birite Food Service, of Brisbane, which staff recommends to be...
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