REPORT TO COUNCIL
SUBJECT
Title
Award of Bid No. PW20-07 to J. J. R. Construction, Inc. for Concrete Sidewalk, Curb, Gutter, Driveway Replacement and Tree and Stump Removal 2019 and Finding of California Environmental Quality Act (CEQA) Categorical Exemption
Report
REPORT IN BRIEF
Approval is requested to award a construction contract in the amount of $2,642,950.10 to J. J. R. Construction, Inc. of San Mateo for Concrete Sidewalk, Curb, Gutter, Driveway Replacement and Tree and Stump Removal 2019 (Public Works Project No. ST-19-02). Approval is also requested for a 10% construction contingency in the amount of $264,295.
EXISTING POLICY
Section 1309 of the City Charter requires public works construction contracts to be awarded to the lowest responsive and responsible bidder.
Pursuant to Section 2.09.040 of the Sunnyvale Municipal Code, City Council approval is required for public works contracts exceeding $100,000 in any one transaction.
ENVIRONMENTAL REVIEW
The proposed project is categorically exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c) for the restoring and rehabilitating of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities, involving negligible or no expansion of use beyond that presently existing.
BACKGROUND AND DISCUSSION
Project 829400 - (Sidewalk, Curb, and Gutter Replacement) provides annual funding for the replacement of damaged or raised sidewalks, curbs, gutters, driveway approaches, and provide tree and stump removal as required by the City throughout the City. Locations requiring repair or replacement are generally identified by residents and then inspected, prioritized and scheduled by the Department of Public Works Street Maintenance Division. Traditionally the locations identified in the process each year are bundled together and solicited for bids through the competitive bid process. Approximately 470 locations throughout the City have been identified as requiring replacement in this year’s construction project.
Demand for replacement work under this project has continued to grow. This is largely due to tree roots continuing to raise the concrete and damage sidewalks, curbs, and gutters, including some that have been recently replaced. Staff continues to work to identify alternatives to full replacement, such as recommending tree removal/replacement, saw cutting raised locations, as well as follow up re-inspections.
The project was advertised for competitive bidding on the City’s DemandStar public procurement network and distributed to the Bay Area Builder’s Exchange on November 11, 2019. Twelve (12) contractors requested bid documents and sealed bids were opened on December 11, 2019, with six (6) bids received. J. J. R. Construction, Inc. has the lowest responsive and responsible bid in the amount of $2,642,950.10 (Attachment 1 - Bid Summary).
FISCAL IMPACT
Project costs consist of the construction contract in the amount of $2,642,950.10 and a 10% contingency in the amount of $264,295 for a total of $2,907,245.10.
Funding Source
Funding is available in Project 829400 - Sidewalk, Curb, and Gutter Replacement. This project is funded by the General Fund and the 2016 Measure B - Santa Clara VTA Fund.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's website.
RECOMMENDATION
Recommendation
Take the following actions:
- Make a finding of a categorical exemption from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c)
- Award a contract in substantially the same form as Attachment 2 to the report in the amount of $2,642,950.10 to J. J. R. Construction, Inc.
- Authorize the City Manager to execute the contract when all necessary conditions have been met
- Approve a 10% construction contingency in the amount of $264,295
Staff
Prepared by: Gregory S. Card, Purchasing Officer
Reviewed by: Timothy J. Kirby, Director of Finance
Reviewed by: Chip Taylor, Director of Public Works
Reviewed by: Jaqui Guzmán, Deputy City Manager
Approved by: Kent Steffens, City Manager
ATTACHMENTS
1. Bid Summary
2. Draft General Construction Contract