REPORT TO COUNCIL
SUBJECT
Title
Approve Budget Modification No. 20 to Appropriate $302,900 in FY 2019/20 Transportation Fund for Clean Air County Program Manager Funds for the Retiming of Traffic Signals and Authorize the City Manager to Execute All Grant-Related Documents
Report
GRANT SUMMARY
On September 11, 2019, the City was awarded Transportation Fund for Clean Air (TFCA) County Program Manager funds in the amount of $302,900 for the retiming of traffic signals on various city streets as noted below.
TFCA is a Bay Area Air Quality Management District (BAAQMD) program funded by a surcharge of $4.00 on motor vehicle registration fees within the Bay Area. Sixty percent of the annually available TFCA funds are administered by the BAAQMD and the remaining forty percent are returned to the nine Bay Area counties in the form of County Program Manager funds as grants to local governments for projects that will reduce air pollution and improve bike and pedestrian facilities. In Santa Clara County, Valley Transportation Authority (VTA) administers these funds and awards them to individual cities on a competitive basis.
The intent of the Traffic Signals Retiming projects is to help reduce delays and improve vehicle travel time. Traffic signal timing improvements will be implemented along Duane Avenue, Wolfe Road, Homestead Road, Bernardo Avenue and Kifer Road for a total cost of $302,900. The funds will be appropriated to five separate projects - one for each location. Additionally, the grant allows for a portion of the funds to be used to purchase equipment to monitor the timing for these intersections and is included within the project budgets. New traffic data will be collected that will be used to develop the retiming plans. The plans will also incorporate pedestrian and bicycle intersection crosswalk timing needs.
Granting Agency
The FY 2019/20 TFCA County Program Manager funds set aside for competitive local government grant awards are administered by VTA.
EXISTING POLICY
Council Policy 7.1.5 Donations, Contributions and Sponsorships:
The City Manager may apply for grants of any dollar amount, but shall notify the Council when grants are being pursued. Council approval of a budget modification to appropriate grant monies is required before funds can be expended by staff. Such a budget modification shall include the use to which the grant would be placed; the objectives or goals of the City which will be achieved through use of the grant; the local match required, if any, plus the source of the local match; any increased cost to be locally funded upon termination of the grant; and the ability of the City to administer the grant. For grants under the amount of $5,000 that do not have any external reporting requirements or any local match requirement, Council approval of a budget modification is not required. The City Manager is authorized to accept and administratively appropriate the grant funds.
This grant does not meet all the criteria to be administratively appropriated by the City Manager; therefore, a budget modification is required. Grant funds from VTA have external reporting requirements and fall under the federal single audit guidelines.
ENVIRONMENTAL REVIEW
The budget modification does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment. It is anticipated that the projects funded by the grant will be a categorical exemption for existing facilities under CEQA Guidelines section 15301.
FISCAL IMPACT
Budget Modification No. 20 has been prepared to appropriate FY 2019/20 TFCA County Program Manager Funds in the amount of $302,900 to five new projects for retiming of traffic signals. No matching funds or ongoing operating costs are required. All expenditures will be covered with the grant award appropriations.
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Budget Modification No. 20 |
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FY 2019/20 |
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Current |
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Increase/(Decrease) |
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Revised |
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Capital Project Fund - General Fund Assets Sub-Fund |
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Revenues |
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FY 2019/20 TFCA County Program Manager Funds |
$0 |
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$302,900 |
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$302,900 |
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Expenditures |
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New Project - Duane Avenue Traffic Signals Retiming |
$0 |
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$45,900 |
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$45,900 |
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New Project - Wolfe Road Traffic Signals Retiming |
$0 |
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$116,600 |
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$116,600 |
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New Project - Homestead Road Traffic Signals Retiming |
$0 |
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$61,100 |
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$61,100 |
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New Project - Bernardo Avenue Traffic Signals Retiming |
$0 |
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$40,200 |
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$40,200 |
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New Project - Kifer Road Traffic Signals Retiming |
$0 |
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$39,100 |
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$39,100 |
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, Sunnyvale Public Library and Department of Public Safety; and by making the agenda and report available at the Office of the City Manager and on the City's website.
RECOMMENDATION
Recommendation
Approve Budget Modification No. 20 to Appropriate $302,900 in FY 2019/20 Transportation Fund for Clean Air (TFCA) County Program Manager Funds for Retiming of Traffic Signals and Authorize the City Manager to Execute All Grant-Related Documents.
Staff
Prepared by: Carmen Talavera, Senior Traffic Engineer
Reviewed by: Timothy J. Kirby, Director of Finance
Reviewed by: Chip Taylor, Director, Public Works
Reviewed by: Jaqui Guzmán, Deputy City Manager
Approved by: Kent Steffens, City Manager
ATTACHMENTS
1. Draft Sunnyvale 2019/20 TFCA Agreement